Personal Assistant

Personal Assistant Hampshire(Full time)

We are looking for a dynamic and experienced PA to join the Health and Justice Division in our Hampshire team.

You will be responsible for providing a full suite of technical and administrative support to the Hampshire Service Manager and associated staff within the division. This will involve, amongst other things, providing a confidential, proactive and high quality personal assistant service.

You will be an integral part of the divisional leadership team and you’ll share our ambition to become a Centre of Excellence. If you’re looking for a change of career, a new challenge or a chance to work as part of an ‘Outstanding’ CQC-rated Trust, come and join our friendly and supportive team who embrace individuality and nurture talent.

About the Job

You will provide a first class, efficient, effective and confidential PA services to the Service Manager and Divisional Service Leads

You will provide and receive complex and sensitive information and ensure consistent flow of information to and from the Service Manager and Service Leads

You will manage a diverse workload and maintain a computerised diary system for the Service manager acting in a gatekeeper role for internal and external enquiries

You will need to arrange/co-ordinate meetings, preparing and distributing agendas and any supporting documentation as required. Taking /transcribing formal minutes of meetings and distributing them in line with terms of reference. Taking responsibility for follow-up actions of minutes

You will manage and maintain the divisional risk register on behalf of the Service Manager

You will ensure annual leave, training, appraisal and sickness absence records maintained producing monthly reports using E-roster, ESR and other methods. Highlight appropriate actions for non-adherence to policy to the Service Manager

**The “must haves” for you to be considered for this role**:
Higher National Certificate, Vocational Qualifications level 4 or 5, foundation degree, Higher National Diploma, diploma or equivalent level of knowledge.

Experience of minute taking and excellent oral and written communication skills

Knowledge of office and business administration systems and procedure

Enhanced skills of utilising Microsoft programmes/packages

Berkshire Healthcare has a record of achievement and success that places us as one of the best performing Trusts in the country. We are rated ‘Outstanding’ by the CQC, we have a history of strong financial performance, and we have a highly skilled and engaged workforce. We aspire to be an outstanding organisation for everyone: our people, our patients, their families, and their carers.

For our people who work here that means we want Berkshire Healthcare to be a great place to work where everyone can thrive and grow. Some of the benefits of joining our team:

- Salary ranging from £23,949 - £26,282 per annum
- Flexible working opportunities and a strong emphasis on your work, life balance
- Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
- Excellent learning and development opportunities
- Salary sacrifice scheme for a new car
- Generous maternity, paternity and adoption leave for eligible staff
- Advanced IT enablement and support 
- Confidential telephone care service providing independent support and advice for staff.
- And so much more

Please see attached job description for more information about this role and working at Berkshire Healthcare NHS Foundation Trust.