Executive Assistant to CEO

2 weeks ago

East London, United Kingdom Xcellorate Ltd Full time

**Background**

Xcellorate are a business incubator that turns exciting new business ideas into fully functioning companies. We work with businesses in a wide variety of industries and help them through every stage of their development process, from branding, social media, event planning, marketing to networking and much more. We strive to provide the best for our clients, and therefore we need people who are the best in their respective fields to join us

We are currently looking for an Executive Assistant to join a thriving business located in London.

**Responsibilities**

Key responsibilities include:

- Providing comprehensive administration support to the CEO, including but not limited to call handling, diary management, letter writing, presentation preparation, minute taking and arranging travel and accommodation.
- Keeping accurate records and itineraries of travel, accommodation and its associated costs.
- Arrangements for meetings organised by the CEO as required, including; booking rooms, arranging resources, and agreeing agendas.
- Progressing issues on behalf of the CEO where appropriate, notifying them of actions taken and outcomes secured.
- Specific correspondence on behalf of the CEO.
- Diary management.
- Dealing with legal queries.
- Document and presentation production.
- Proofreading.
- Project Management support including procurement.
- Developing and maintaining office systems to ensure effective management of data.
- Meeting attendance and minutes taking.
- Other adhoc duties.

**Previous essential experience**
- 1+ years' experience as an Executive Assistant

**Key Skills**
- Be well versed at working effectively within an extremely fast-paced environment where no two days are the same.
- Be able to prioritise reactive tasks whilst keeping on top of scheduled work.
- Be results driven and commercially aware.
- Be able to manage and maintaining positive relationships with both internal and external stakeholders.
- Able to deal with sensitive and highly confidential information and exercise discretion at all times.
- Be personable and approachable, honest and reliable.
- Engage the wider team in any relevant business development and ensuring staff are kept up to date on any new opportunities.
- Use initiative and decision making skills based on your professional knowledge and judgement.
- Be innovative by identifying and implementing new ways to do things and achieve improved ways of working.
- Display a can-do attitude and go the extra mile when needed, maintaining a positive attitude even under pressure.

**The exciting bits**
- Competitive salary plus long-term incentive scheme
- £500 annual training budget to support continuous learning and progression
- 28 days holiday per year
- Monthly team outing activities
- Work related holiday trips outside the country
- Friday office drinks

Please send your CV along with a reference and cover letter.

**Further Information**

Please send your CV along with a reference and cover letter.

Xcellorate is an equal opportunity employer and does not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability.

Upon your CV being selected the following stage will involve a formal face to face interview.

Schedule:

- Monday to Friday

**Salary**: £26,000.00-£32,000.00 per year

**Benefits**:

- Casual dress

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

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