Co-ordination Assistant

4 days ago

Sutton, United Kingdom Mazars Full time

**Job purpose**

To provide seamless, effective and proactive administrative support to our payroll services function. To continually seek ways to make full use of technology to improve processes and efficiency.
This is a flexible role, with a minimum of 2 days per week in the office.

**Job Role**:

- Work within agreed standard ways of working and key performance indicators
- Constantly seek to improve processes
- Provide support for the day to day administration required within the payroll services team. Including supporting with billing process, generating new client paperwork, ongoing maintenance of our client data and providing admin support with projects.
- Provide a point of contact for new payroll services clients and direct their queries to the correct team member
- Taking notes and actions from meetings when requested
- Organisation of meeting locations and attendees
- Administration duties as directed by the National Payroll Co-ordinator
- Prepare, format and amend documents as required ensuring that documents are produced in compliance with the firm's house style, to include letters, reports, presentations and accounts, making full use of standard templates and Adobe Sign
- This role will not complete any payroll legislation process

**Person Specification**:

- A team player
- Excellent client service skills
- Flexible with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
- Strong attention to detail
- Excellent communication: demonstrates an effective style of communication and collaboration, both verbally and in writing
- A positive, proactive approach
- Takes a pragmatic approach to resolving situations, using own initiative where appropriate
- Advanced MS Office skills (specifically Word)
- Some recent evidence of administration training or experience
- Friendly and approachable personality.
- Possess a confident, professional approach to tasks
- Demonstrates a high level of commitment and is able to work in a busy environment. Self-motivated with the ability to work under pressure when necessary to deliver to tight deadlines
- Affinity with our values; in particular, respect for individuals, diversity and integrity

**Agile working at Mazars** Agile working means empowering you and trusting you.Empowering you to work where, when and how you choose.And trusting you to make the right choices for Mazars, your team and yourself to deliver the best outcome for the client.

Our team request that you work from an office a minimum of twice per week, and for at least one of those days to be the same day as your team members.

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