Procurement Assistant

Procurement Assistant

**About the role**

The Procurement Assistant will provide support to the IT Procurement team in the provision of a professional, effective and knowledgeable service for the procurement and supply of IT hardware and software for the University’s staff and students.

The role will provide accurate, timely and auditable assistance in the administration of the hardware and software procurement processes compliant with University Financial Regulations.

**Procurement Support**:

- Raise requisitions and purchase orders ensuring purchasing is carried out in accordance with the University’s purchasing policy and guidelines and UK legislation.
- Check validity of requests to purchase.
- Resolve or refer non-compliant requests as appropriate.
- Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
- Check that deliveries are complete, record Goods Received, and process returns to vendors.
- Ensure that all orders are charged back at correct values and quantities, making required amendments.
- Use the University’s Purchase to Pay system.
- Use the Departmental purchasing card and ensure accurate records are kept of expenditure.

**General ITP Administration support**:

- Deal with telephone enquiries and take messages as required.
- Receive and distribute post and couriered deliveries.
- Receive goods through the University finance system and pass on invoices to the Payments Office.
- Assist in liaising with suppliers to research, source and procure goods and services.
- Ensure purchasing is conducted in accordance with the University’s purchasing policy and guidelines.
- Assist the Central Office Finance team with DDaT’s financial processes
- Raise requisitions for internal and external goods and services through Agresso.
- Proficient in organising tasks effectively.
- Approaches work with meticulous attention to detail, ensuring precision and thoroughness in all tasks performed.
- Skilled in managing and navigating through tight deadlines and multiple workloads simultaneously, accommodating diverse perspectives and needs.
- Displays effective written and verbal communication skills, embracing diverse communication styles in all interactions.
- Competent using Microsoft Office products (word, outlook, teams excel, PowerPoint)
- Is self-motivated with strong organisational and time management skills
- Able to work within a team, however also work independently when required.

**Additional information**

This is a full-time (36.5 hours), permanent position.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff.

**What we can offer you**:
We're continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

- Free counselling services through Health Assured
- Cycle to work scheme
- Electric vehicle salary sacrifice scheme
- Staff discount at Team Bath gym
- Staff discounts on postgraduate tuition fees
- Staff discount on language courses
- Generous employer contributory pension schemes
- Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
- A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
- Free entry to the Holburne Museum in Bath
- Local discounts and more
- A family-friendly workplace
- An excellent reward package that recognises the talents of our diverse workforce
- Relocation allowance
- Visa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses

Find out more about our benefits and watch the video to hear from our staff about what makes the University of Bath a great place to work as well as following us X and LinkedIn.