Stock Administrator

**Working at Hal Leonard Europe**

With more than 800 employees in ten different country locations around the world, Hal Leonard is the largest source for music publications and the world’s largest educational music publisher, representing many of the world’s best-known and most respected publishers, artists, songwriters, composers, arrangers and instrument manufacturers.

At Hal Leonard Europe we publish and distribute an extensive catalogue of printed and digital publications, sheet music, music education resources, instruments, gifts, accessories and pro audio to customers across Europe and around the world. There are Hal Leonard Europe offices and distribution centres located in Belgium, France, Germany, the Netherlands, Italy and the United Kingdom.

We want to be the best place to work for people who share our passion for learning, teaching, creating and making music. To continue to thrive as a business we know that we need diverse contributions from a wide range of viewpoints to meet the ever-changing needs of all music makers. Employees are empowered to make bold decisions to enable us to meet ambitious goals, and successes are celebrated.

**What you can expect**

Following the implementation of a new till system in our retail stores, we are looking for a strong Stock Administrator to ensure the effective running of stock management processes and administration as we integrate our new till system into our existing stock management system. You will be working closely with Retail, Sales and Distribution Managers to establish effective working procedures for managing stock and to maintain system data.

This is a great role for someone looking to develop their stock management skills and would suit someone with some experience managing stock from a retail or hospitality background (e.g. a Retail manager or Assistant Manager).
- Ideally you have knowledge of / experience working with retail stock processes
- You bring a strong attention to detail; methodical approach to data entry and are able to double-check your own work
- You have experience with Microsoft Office, particularly Excel (including use of basic formulas to generate reports)
- You have a good knowledge of Windows based systems and are willing to learn new systems (Microsoft Dynamics and the till software) - training will be provided
- You are able to demonstrate good organisational and communication skills from your previous employment, and have the ability to solve problems and prioritise workloads

**Principal Duties and Responsibilities**
- Placing orders for the Musicroom stores raised in Business Central (the till software) into Microsoft Dynamics (our stock control system) and logging / escalating any issues that arise when placing these orders.
- Clear and communicate cancelled orders, code referrals, and change any records in BC. Moving stock or correcting as required.
- Be the single point of contact between Musicroom stores and the Bury St Edmunds Distribution Centre re: missing/extra/incorrect deliveries, monthly stock shorts and stock anomalies.
- Facilitate returns (bulk or damaged) between the retail stores and Bury St Edmunds Distribution Centre
- Export records to BC for new titles and customer orders - including setting bulk min/max order limits as instructed
- Purchase Order housekeeping in BC
- Point person for monthly non-available reports that are generated in Holland and communicate changes to store teams.

**The Team**

Based in our Bury St Edmunds office and distribution centre, this is a 6 month Fixed Term Contract working as part of the Trade and Retail Sales team to support management of data and operations between the distribution centre and 8 retail stores based across the UK & I.

**Place of Work and Hours**
- This role is based in our offices and distribution centre in Bury St Edmunds (Suffolk, IP33 3YB). You may be required to travel elsewhere on work related duties both in the UK and internationally.
- The standard hours are Monday - Friday, 9.00 - 17.30 (37.5 hours per week).
- We are willing to consider applicants looking for part-time hours (a minimum of 25 hours working 4 days per week)
- We currently offer hybrid working in this role (3 days in the office with the flexibility to work from home up to 2 days a week)

**We offer**
- 25 days holiday allowance plus 8 Bank Holidays (total 33 days)
- An Employee Discount of up to 40% across our wide product range
- Stakeholder Pension Scheme (5% employee contribution, 3% employer contribution)
- An Employee Assistance Program is available for all employees and their families. As well as being a confidential support line, it also offers practical financial and life management advice 24/7

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

**Salary**: £22,000.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to F