Administrator

Whether you’re talking about length, mass, time, temperature, electric current, amount or the brightness of light, the National Physical Laboratory sets the standards by which these things are all measured. Every department has their own set of unique needs. As their Administrator, you’ll get to understand exactly what those needs are, and then help everything run as smoothly as possible. This is an ideal opportunity to start your career with us. Who knows where you’ll end up?

In a nutshell, you’ll take on a vast array of administrative roles that will ensure your department operates efficiently. Handling enquiries, you’ll either resolve them yourself or pass the enquiry on to the relevant person. Perhaps someone needs some data, information or a report. If they do, you’ll know where to locate it and circulate it as needed. You’ll also be the one who takes responsibility for updating and maintaining your departments records, systems and databases. You’ll even organise and manage department activities and supplies. Whatever is asked of you, you’ll give it your all. And whilst you’ll follow the various procedures and processes in place, if you see something that can improved upon, we’ll expect you to share your thoughts. At NPL, we embrace change for the better.

This administrator role at NPL sits within our Health and Safety department. NPL puts HSE as its number one priority and this is a fulfilling opportunity to join a team at the heart of NPL.

**Key Role Tasks**

Actively assist the HSES department with basic HSES activities and specific admin tasks including but not limited to:

- Act as Admin for the HSES team and Head of Function
- The role is physically based on site
- Actively source and record incidents and pre-screen incidents
- Maintain incident statistics database
- Active part of the HSES emergency response team
- Deliver the standard HSES induction training (Monday AM)
- Actively lead HSES team meetings as the process owner in a ‘project management’ scenario
- Utilises the latest technologies to deliver clear concise messages
- Develop context based communications on HSES topics
- Undertake and obtain basic HSES qualifications
- Cary out Audits in low technical specialist areas
- Booking training
- Booking Audits
- Maintaining and updating specialist contact lists for NPL
- Laser Safety contacts
- Emergency contacts
- Emergency equipment list and maintenance of equipment
- Act as a central purchasing resource for specialist HSES equipment and suppliers
- Collate individual training forms and match with needs
- Process leavers and ensure critical contact lists are up to date
- Managing 1st Aiders and their supplies
- Organise and facilitate Specific HSES training
- Maintaining and organising critical supplies for the HSES team
- This role will be required on site in our Teddington facility 5 days a week. We strive to offer a great work life balance - if you are looking for part time or flexible options, we will try to make this work where it is business possible. In addition, there is a wide range of benefits available to you as an NPL employee.

Our departments are busy. That’s why we need someone who is exceptionally organised. Ideally, you’ll have some administrative experience. However, if you’ve got commercial know-how, great communication skills, are willing to go above and beyond and have lots of common sense, then we’re interested from hearing from you. Beyond that, we’re looking for someone who’ll thrive in an environment like ours. At NPL we learn from each other, respect each other and work together to do better. For ourselves and for our customers. And whilst we’re always looking to stretch beyond what we know, we don’t make things more complicated when there’s no need.

The key focus areas for this role will be collaboration and project management.

**What we are looking for from you**
- Strong knowledge of Microsoft products
- Good communication skills, verbal and written
- Self-motivated
- Can work independently and as part of a team
- Can prioritise workloads efficiently
- Organised

**Desirable but not essential**
- Knowledge HSE systems
- Experience working in a HSE department
- Project management

We’re transforming. As a national laboratory, we’re exploring even more commercial routes to market and that’s presenting us with greater opportunity - for you and us. Our success relies on the diversity and talent of our people, we strive to nurture and respect individuals to ensure everyone feels valued and supported to excel in their chosen field. This value is at the core of our organisation.

We believe in a culture of fairness by treating everyone on the basis of their own individual merits and abilities regardless of their own or perceived identity, background or any other factor irrelevant to a person’s work. At NPL we are committed to the health and well-being of our employees. Flexible working and social activities are