Environmental Administrator Eo

**Details**:
**Reference number**:

- 287394**Salary**:

- £24,091 - £28,195**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Porton Down, Salisbury, Wiltshire, SP4 0JGAbout the job

**Job summary**:
**Location**:
**This role is officed based at Manor Farm, Porton Down, Salisbury, Wiltshire, SP4 0JG**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern**:
Full Time, Flexible working in line with UKHSA Policy

**Responsibilities section**:
The Environmental Administrator will support the Environmental Manager in implementing site and corporate environmental objectives and targets. They will assist with ensuring members of staff are aware of any environmental legislative and sustainable development issues that relate to operations carried out onsite. The applicant will be required to have good communication and computer skills and will be required to prepare reports on behalf of the Environmental Manager for senior management.

**Job description**:
Specific duties will vary depending on current focuses, but examples of these will include:

- Compilation of and interpretation of audit and analytical data.
- Support the Environmental Manager in the planning and organisation of remedial activities.
- Preparation of text, tables, and/or figures for reports.
- Take minutes for environmental meetings, prepare agendas and meeting documentation. Follow up on actions as required by the environmental manager.
- Provide administrative support to the management and monitoring of the operation and maintenance of the incinerator and other waste management processes onsite.
- Maintain an overview of ongoing work within the environmental team in line with agreed deadlines and workplan and monitor and report the progress to team members.
- Assist the Environmental Manager in collating data / information.
- Monitor Environmental inbox for correspondence and requests from staff, providing help and advice in a timely manner.
- Responsible for ensuring that incidents / near misses that are recorded on UKHSA’s Trackwise system are investigated and closed out in a timely fashion.
- Act as the first point of contact for the Environmental function by accurately taking messages, ensuring they are delivered promptly and recognising issues which need to be referred onto others in the EEF Department.
- Ensure the security, confidentiality and appropriateness of storage, access and retrieval of records in accordance with legislation and UKHSA policies.
- Lead development of filing and information systems, including championing the use of new technologies to improve the recording of environmental data.
- Communicate environmental issues to internal stakeholders through various media.
- Communicate key activities the environmental team are undertaking onsite to staff via the team bulletin.
- Manage and maintain environmental records and documents.
- Maintain and report on appropriate measures of site environmental and sustainability performance.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
**Essential**
- Proven administrative skill and language proficiency
- Proficient in key Microsoft Office products to include Word, Excel and Powerpoint.
- Good communication and interpersonal skills at all levels (internal and external)
- Proactive and methodical approach to work and work challenges, with the ability to prioritise and manage own workload according to business needs.
- Ability to meet deadlines within a high-pressure environment.
- Ability to work effectively as part of a team, as well as working with mínimal supervision.
- An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day to day working practices, but also in relation to management systems.

**Desirable**
- Previous experience within a construction / engineering projects department
- Experience working in an engineering environment.
- Experience of archive systems would be advantageous.
- General education to A Level or equivalent (or equivalent courses and experience)
- GCSE or equivalent qualifications at C (or equivalent) in English and Maths.

Admin experience within a complex organisation or office environment.

**Benefits**:
**Working for the UKHSA**

**Benefits**
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an a