Administration Assistant

Job Introduction Do you have experience of administration ? Are you organised with great IT literacy and interpersonal skills ? Then look no further..

**HMP Forest bank **are currently recruiting for an **Assistant Administration Assistant in Maintenance.**
This is a great part opportunity to work as part of a multi-tasked administration team performing a variety of duties to ensure the smooth running of the function, providing a quality administrative service to the maintenance department. You will be tasked with maintaining maintenance records and diaries as well as supporting maintenance operatives/managers. You will also work with contractors managing bookings and operate the CAFM system

HMP Forest Bank serves the courts of Greater Manchester and maintains strong links to the local community with a focus on resettlement. We aim to deliver quality of life services and support people to change their lives for the better.

Opportunities for learning and developing work-ready skills are on offer for all who come in to custody, but our commitment to reducing reoffending in local communities does not end at the prison gate. We support people released from custody through innovative partnerships in substance misuse services in Bury and Oldham, working with people to maintain recovery and lead law-abiding lives.

As well as the 16 residential units on site, there is a healthcare centre, gym, library, workshop complex, visits hall, chaplaincy and kitchen. The prison’s capacity stands at 1,460, holding adult men both on remand or sentenced and young prisoners between the ages of 18-21 years.

For more information on working in Justice within Sodexo please see Careers in Justice
**Main Responsibilities**
To Maintain all electronic folders and set up new as required. This includes:

- The internal Maintenance Operatives training records. Dates completed/renewal and certificates.
- Proactively maintaining contractors documents/statutory/insurance certification/RAMS & SSOW/contact details, their training and qualifications.
- Holiday cards and toil records.
- Weekly variance sheets.

To Maintain and update the Maintenance dairies. This includes;
- Proactively maintaining relevant dates and renewal of documents/statutory certification and actively, without promoting, contacting these contractors. Thus, ensuring that certificates are always renewed
- Maintaining regular bookings of contractor’s visitors and deliveries.
- Diarizing staff holidays toil and on call information.
- Raising and maintaining e-permits.
- Maintaining contractors RAMS/SSOW.
- Bookings via CMS
- Raising purchase orders
- Full operation of CAFM system (Maximo). Including asset management, PPM’s and reactive works.
- Contract scope including KPI’s
- Excellent organisational skills with the ability to work under pressure.
- Good computer skills in word & excel.
- Excellent interpersonal skills.
- Organisational skills.
- A good eye for detail.
- A team player and sharer of knowledge.
- Excellent time-keeping organisation, planning and scheduling.
- Ability to work to set time scales.
- Adhering to and driving company initiatives.
- Experience working in a standards/compliance environment
- Ability to maintain and develop client and contractor relationships.
- Ability to comply with company and statutory regulations.
- Ability to delivery consistent level of service within the company standards inline with the contract specifications.

Desirable
- Knowledge of SAP/Maximo systems would be beneficial but not essential

For more information on Sodexo Careers please visit Sodexo Careers **Package Description**
**£25,390.74 rising to £26,674.35 after 1 year service** **37.5 hours per week **7.30am - 4pm (1 hour lunch)***
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

- Sodexo Discounts including Costco Membership, Free Spree cashback card and Gym discounts
- Free lunch and parking on-site
- Blue-Light discounts
- Sodexo Retirement Plan
- Access to ongoing training and development programs including apprenticeships
- Countless opportunities for career development and to grow within the company
- Community Online Academy (COA)
- Employee Lottery
- Mental Health First Response Programme
- Health and wellbeing incentives including Spectrum.Life, YuLife and Talk.
- Reward and Recognition schemes
- Stop Hunger Foundation and Volunteering days
- Cycle to work scheme
- Bupa Healthcare Plan
- Life Assurance