Office Administrator

Due to our continued success we are now seeking for an additional two Administrators to join our existing team reporting into one of our Directors and working alongside our other 3 Administrators across the business in other departments. Based from our modernoffice in Guildford we offer free parking and are walking distance from the main train station and work Mon to Fri 8.30am to 5pm with 25 days holiday. We also offer 2 to 3 days per week working from home if desired. In addition, we have a generous annual employeebonus scheme on top of the annual salary which is up to £30k depending on experience.

We are a leading consultancy within the construction sector and your role will be focussed on the Health and Safety aspects of our construction design projects and clients. As part of the project process a health and safety file must be produced with allthe details of the construction project and documentation. This will include plans, designer drawings, fire certificates, electrical certificates, asbestos surveys, risk assessments, structural reports, commissioning certificates and all relevant documentationrequired to inform and assist in the future operation, maintenance and sometimes demolition of the building/s.It is a complete reference manual for each project and as soon as it is completed it is sent to the client site.

Therefore, the main duties of the role will be as follows and will be split across Health and Safety and more general office administration:

- Setting up new projects through Sage 200
- Liaising with contractors and internal consultants to produce the files within set deadlines and ensure all relevant documentation is received.
- Supporting the client account managers in reporting on monthly and quarterly construction activities
- Accurately saving and transfer of data using internal systems
- File production output maintained to support the organisation’s KPIs and objectives

Health & Safety Files

Many of people the administrators deal with are regular contacts and clients who they get to know well.Once all the documentation has been received the file will be completed and passed to the relevant CDM specialist who will check and do the final documentationfor the file before it gets sent.Clients are charged per H&S file produced so they are an important revenue stream.

General Administration Duties

To answer and deal with telephone calls coming into the office. This is shared with others.

Assisting with the production of various reports both for our clients and for internal use, many of these on Excel spreadsheets.

Setting up new consultancy projects on the Project Accounting system (Sage 200)

Using in house job trackers and internal bespoke data management and CRM systems

Various other administration duties which may arise

To be successful as one of our new Administrators, you should be well presented with an excellent telephone manner and a friendly and enthusiastic approach. You should have a methodical approach with a very good attention to detail and be used to managingyour own caseload of work. You must be flexible with a positive “can-do” attitude and able to work to set processes and procedures with a tactful, diplomatic and measured manner - must be firm but always polite and friendly You should be able to work on yourown initiative and effectively manage own workload and prioritise efficiently. An excellent communicator who is used to working as part of a team and must be able to work to set deadlines and under pressure with a proven track record in administrative rolethat requires high attention to detail when collating documentation.. You should have an excellent working knowledge of Word, Excel and Microsoft Office.

In return we can offer a generous salary of up to £30k plus annual bonus, free parking, WFH options and 25 days holiday plus the opportunity to be part of a successful and well established company as part of a friendly and professional team.

Please submit your CV asap for immediate consideration.