Office Manager

2 weeks ago

Guildford, United Kingdom Office Angels Full time

**Office Manager**

**£25,000 - £26,000**

**Monday to Friday -9am -5pm**

**Start date: Asap**

**Overview**:
**Are you an experienced & confident administrator looking for a new challenge?**

An exciting new opportunity to join a small, busy financial services team in central Guildford

**Benefits**:

- Short walk from Guildford Station
- 20 days holiday + bank holidays
- Friendly Team

**Sounds interesting?...Daily duties include**:

- Reception duties - including phone calls and post
- Office stationery
- Office filing and ensuring kept up to date
- Archiving of files on-site and liaising with off-site storage
- Typing office correspondence - to clients/tax offices/Companies House etc (MS Word 2010).
- Control over receipt of client's books and papers and liaising with clients accordingly, and control over ensuring clients account deadlines are not missed
- Client contracts / engagement letters
- Health and safety procedures
- Manage the cleaning contract and the general condition of the office.
- Manage the alarm and security contract.
- Facilities and repairs - including organising a trusted selection of tradespeople to rely on.

Internal / IT systems
- Manage and coordinate internal IT requirements.
- Managing our internal IT systems (IRIS)
- Data entry for invoices, time sheets, bank receipts etc.
- Weekly and monthly close
- Producing all relevant WIP and debtor's reports
- Assisting in debt collection - reviewing aged debtors reports and producing statements as appropriate and chasing up with clients
- Anti-money laundering systems and maintenance
- secretarial systems and maintenance
- Annual tax fee protection process

**To be successful in this role you'll have**:

- Excellent people management skills with a proven track record in this area.
- Excellent attention to detail.
- Excellent communication skills, both orally and written and the ability to communicate effectively at all levels.
- The post-holder with be confident in both when to decide, and when to seek further clarification on a decision.
- Self-starter with the ability to demonstrate innovation and drive.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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