Data Officer

Newquay Tretherras

**Data Officer**

Job Description & Person Specification

Purpose of the Post: To work closely with the Director of Data & Analysis in using data to constantly understand the context of all students at Newquay Tretherras whilst using the information to continually raise standards across the school.

Reporting to: Director of Data & Analysis and Senior Leadership Link

Location: Based at Newquay Tretherras but there may be a requirement to travel to undertake work at or for other academies/sites within Cornwall Education

Learning Trust.

Salary Grade: Grade G

Hours: 37 hours per week term time plus INSET plus 12 additional days.

A flexible approach to working hours is required.

**Principal Responsibilities**:
❖ Assist with the effective collection, collation, processing, distribution and analysis of data

❖ Support the maintenance of the school’s information management system

❖ Support the maintenance and use of supporting products around items such as behaviour management

**Responsibilities relating to SIMS**:
❖ Support the development, maintenance and management of record/information systems

❖ Supporting the setup and maintenance of SIMS Assessment Manager

❖ Awareness of external SIMS training and matching this to internal need

❖ Deliver SIMS training in house to appropriate cohorts of staff

❖ Supervision of data input to ensure accuracy

❖ Support the admissions officer with information relating to students transferring between schools

❖ Assist the preparation and population of the termly School Census statutory returns

❖ Support the running of the SIMS housekeeping routines / end of year procedures including student curriculum assignment

❖ Reporting on all data held within SIMS

❖ Ensure accuracy of records within SIMS in respect of free school meals, pupil premium

(PP), looked after children (LAC), English as alternative language (EAL) and prior attainment data

❖ Liaise with IT Team and SCOMIS to resolve any SIMS issues or queries.

**Responsibilities relating to School Data**:
❖ Checking data accuracy within SIMS Assessment Manager and other related products

❖ Use data analysis systems and produce detailed reports/information as required

❖ Support in providing information required to respond to Subject Access Requests (SARs) and Freedom of Information (FOI) requests

❖ Assist with the completion and submission of complex forms and returns to SLT, governing body and to outside agencies e.g. Department for Education

❖ Support the production of assessment information as per assessment calendar

❖ Produce data reports to inform parents of individual student progress

❖ Assist in the provision of detailed analysis of assessment information to Senior and

Middle Leaders within the school

❖ Liaise with Examinations Officer regarding external/internal data produced from the examination process, provide analysis of examination results

❖ Provide organisational and administrative support to other staff as required.

**Responsibilities relating to the school timetable**:
❖ Work with the Director of Data & Analysis on the maintenance of the school timetable

❖ Support the processing of any in-year changes to timetables, class lists and curriculum assignments

❖ Support the KS4 and KS5 options processes.

**Responsibilities relating to other systems**:
❖ Liaise with the Assistant Headteacher in charge of behaviour to ensure the behaviour management system (currently Class Charts) is up to date and effective

❖ Assist with the maintenance of information within data analysis systems such as SISRA

Analytics

❖ Support teaching staff in their understanding and use of systems, as appropriate

❖ Work closely with other administrative staff regarding school reporting system task

**General Responsibilities applicable to all staff**:
❖ To demonstrate and promote the values of Cornwall Education Learning Trust at all times.

❖ To work effectively with other members of staff to meet the needs of all pupils.

❖ To work with professionalism in line with the Trust's Code of Conduct.

❖ To attend staff meetings and Trust-based INSET as required.

❖ To be responsible for his/her own self-development on a continuous basis, undertaking any training/professional development as appropriate.

❖ To be aware of and adhere to all applicable Trust policies and procedures.

❖ To maintain at all times the utmost confidentiality with regard to all reports, records, personal data relating to staff and pupils and other information of a sensitive or confidential nature acquired in the course of undertaking duties for the Trust, with due regard to General Data

Protection Regulations.

Note:
❖ This Job Description is illustrative of the general nature and level of responsibility of the work to be undertaken commensurate with the grade. It is not a comprehensive list of all the responsibilities, duties and tasks relating to the po