Office Junior/Receptionist

2 weeks ago

Buckingham MK UH, United Kingdom M2 Heating and Plumbing Ltd Full time £24,420 - £25,500 per year

About Us

We pride ourselves on providing customers with cost effective servicing, maintenance, and installations. We are well established in our local areas of Buckinghamshire, Berkshire, Oxfordshire and Northamptonshire, whilst continuing to work towards gaining a great reputation for our high quality service further afield through our work all over the UK.

With over 30 years experience in the following industries, our trusted services go hand in hand for providing a complete service solution:

  • Electrical
  • Heating & Plumbing
  • Compressed Air
  • Cooling & Ventilation
  • Renewables
  • Solar/PV

Introduction

Working for an engineering company based in Buckingham, this entry level role is an excellent opportunity for individuals looking to gain valuable experience in an office environment with the potential for career progression. It requires an organised and engaging person with excellent communication and people skills.

Purpose of the Role

To provide professional reception and administrative support in all areas of the business. You will be the first point of contact for all incoming calls and any visitors to the office. As the 'face' of M2 Mechanical Ltd, the Office Junior/Receptionist should be approachable, personable, helpful and be able to represent the business in a professional and friendly manner. In addition, organisation skills and the ability to multi-task, work flexibly and have a 'can do', 'will do' attitude is essential to ensure the smooth running of then office.

Job Description

Reception Duties:

  • Answering the telephone promptly demonstrating excellent phone etiquette.
  • Meeting and greeting visitors/customers in a professional and warm manner.
  • Making refreshments for meetings and guests.
  • Ensure that the kitchen is tidy and well stocked with milk, sugar, tea and coffee.
  • Setting up meeting rooms.
  • Ensuring that reception and communal areas are kept tidy.

Administration Duties:

  • Manage incoming and outgoing correspondence, including emails and postal mail.
  • Shredding, maintaining stationary supplies, ensuring office equipment is functional.
  • Perform data entry tasks accurately and efficiently.
  • Maintain an organised filing system for documents and records.
  • Assist with scheduling appointments and managing calendars.
  • Utilise Microsoft Office and Google Workspace for various administrative tasks.
  • Ordering office stationery and equipment when required.
  • Liaising with potential and existing customers, clients and suppliers ensuring any relevant information is passed to the appropriate contact within the business.
  • Updating the Client Recording Management system daily to keep Engineers job allocations up to date.
  • Collaborate with team members on various projects and tasks as required.
  • Use of various IT systems and packages

Qualifications

  • Previous office experience is preferred but not mandatory.
  • Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Excellent organisational skills with the ability to manage multiple tasks effectively.
  • Strong accuracy attention to detail for data entry tasks.
  • Previous clerical or administrative experience is advantageous but not essential.
  • A positive attitude, willingness to learn, and ability to work well in a team environment.

If you are enthusiastic about starting your career in an office setting and possess the required skills, we encourage you to apply for this exciting opportunity as an Office Junior/Receptionist.

Job Type: Full-time

Pay: £24,420.00-£25,500.00 per year

Benefits:

  • Casual dress
  • Company events
  • Company pension
  • On-site parking

Work Location: In person

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