Receptionist/Administrator

5 days ago

Edinburgh EH, United Kingdom Ennova Law Full time £25,000 - £35,000 per year

Receptionist/Administrator

Ennova Law is a leading legal firm in Edinburgh, known for its commitment to excellence, client-focused approach, and innovative legal solutions. We pride ourselves on providing exceptional service to our clients and fostering a positive, collaborative work environment. We are currently seeking a friendly, professional, and organised individual to join our team as a Receptionist on a full-time basis.

Role Overview:

As the first point of contact for our clients and visitors, the Receptionist plays a crucial role in creating a welcoming atmosphere at Ennova Law. This varied role provides essential support to the firm and the Office Manager. The successful candidate will manage the front desk, handle a variety of administrative tasks, and assist various departments as needed.

Key Responsibilities:

  • Act as the first point of contact for clients and visitors, both in person and via telephone.
  • Manage the reception inbox, responding to queries promptly and efficiently.
  • Maintain stationery, kitchen, and office supplies for both our Edinburgh and Dundee offices.
  • Ensure meeting rooms are maintained and greet visitors professionally.
  • Arrange couriers and taxis as required.
  • Prepare cheques for banking, process credit card payments, and record invoices for the finance department.
  • Conduct weekly fire alarm testing and arrange scheduled health & safety checks.
  • Liaise with the cleaner and coordinate confidential waste and recycling uplifts.
  • Manage on-site and off-site archiving.
  • Provide general administrative support to the Office Manager as required.

Key Skills and Experience:

To be considered for this role, you should be able to demonstrate:

  • Previous experience in a similar role; experience within a professional services environment would be beneficial but is not essential.
  • Excellent communication and interpersonal skills.
  • A professional attitude and appearance.
  • A customer-service-oriented approach with a friendly and welcoming demeanour.
  • Strong organisational and multitasking abilities.
  • A high level of discretion, as our work is highly confidential.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

What We Offer:

  • A competitive salary.
  • 34 days of holiday (inclusive of 9 public holidays).
  • Pension scheme and Death in Service scheme.
  • Professional development and training opportunities.
  • A supportive and friendly working environment.
  • Discretionary bonuses twice annually.

Hours of Work:

This is a fully office-based role, Monday to Friday, with the following shift pattern:

  • Monday to Friday: 9am – 5 pm

How to Apply:

Interested candidates should submit their CV and a cover letter outlining their qualifications, experience, and what they will bring to the role.

Job Types: Full-time, Permanent

Pay: £25,000.00 per year

Benefits:

  • Company pension

Work authorisation:

  • United Kingdom (required)

Work Location: In person

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