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Executive Assistant

2 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robert Walters Full time

EXECUTIVE ASSISTANT Salary: £32,000 – £45,000 DOE Location: Newcastle upon Tyne – Fully Office Based Contract: Permanent Hours: Mon-Fri (08:00 – 18:00)

Keywords:
collaborative, supportive, inclusive, dependable, enthusiastic, flexible working, training opportunities, generous pension contributions

Overview
An exciting opportunity has arisen for an Executive Assistant to join a newly established, forward-thinking organisation in the heart of Newcastle upon Tyne. This is a unique chance to become part of a growing team where your voice will genuinely shape the company's culture and future direction from day one.

You'll work alongside exceptionally talented colleagues, support senior stakeholders, and contribute to an environment that values curiosity, collaboration, and continuous learning. The organisation is committed to nurturing talent through flexible working options, professional development, and meaningful exposure to industry experts and diverse projects.

If you are passionate about service excellence, thrive in a supportive and inclusive setting, and want to make a real impact, this could be your ideal next step.

Why Join Us?

  • Be part of a newly created team where your insights matter and you can help define the culture from the outset.
  • Benefit from flexible working options, a central Newcastle location, ongoing training opportunities, and generous pension contributions.
  • Work on diverse initiatives with exposure to financial markets and global economies, supported by a collaborative network that prioritises inclusion, growth, and shared success.

What You'll Do
As an Executive Assistant, you will play a key role in supporting senior leaders and ensuring the smooth running of day-to-day operations.

  • Manage complex diaries and coordinate seamless scheduling for senior stakeholders.
  • Organise meeting logistics, prepare materials, and support all aspects of meeting preparation.
  • Create polished presentation materials for internal and external audiences.
  • Screen calls with professionalism, facilitate conference calls, and handle external correspondence.
  • Build strong working relationships across departments in a professional and approachable manner.
  • Arrange business travel, prepare itineraries, and ensure efficient planning.
  • Support the planning and delivery of firmwide events to strengthen organisational cohesion.
  • Conduct research, maintain meticulous records, and support ad hoc administrative projects.
  • Collaborate closely with the wider Business Administration and Executive Assistant teams to provide dependable, high-quality support.

What You Bring
You'll bring proven experience providing high-level support in fast-paced environments, along with exceptional organisational ability, strong communication skills, and a proactive, solution-driven mindset.

  • A minimum 2:1 Bachelor's degree from a Russell Group university (or international equivalent).
  • At least two years' experience in an EA or business administration role.
  • Strong IT proficiency, including advanced skills in PowerPoint, Excel, Outlook, and Word.
  • Experience handling confidential information with discretion and professionalism.
  • Excellent verbal and written communication skills.
  • A proactive, solutions-focused approach and the ability to manage competing priorities.
  • Meticulous attention to detail across all tasks.
  • Strong prioritisation skills and the ability to anticipate stakeholder needs.
  • A collaborative mindset and enthusiasm for contributing to shared goals.

What Sets This Company Apart
Joining this organisation means becoming part of an ambitious venture backed by global expertise in management consulting and alternative investment fund management. The business is committed to attracting top talent from the North East and beyond by offering an intellectually stimulating environment where curiosity and creativity are encouraged.

You'll Benefit From

  • Flexible working tailored to individual needs
  • Generous pension contributions
  • Ongoing training led by industry experts
  • A culture rooted in collaboration, equity, and inclusion
  • Genuine opportunities for career progression

This is a place where your ideas are valued, your growth is supported, and your contribution makes a meaningful difference.

What's Next?
If you're ready for a new challenge where your talents are recognised from day one, we'd love to hear from you.

Apply now using the link provided — we look forward to receiving your application.
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates