Finance Assistant

Northamptonshire Arts Management Trust (NAMT) provides shared services for arts venues in the county; from strategic and managerial leadership, to show and film programming, IT, administrative, accounting and marketing support. Working together as a group of companies, NAMT partners with Royal & Derngate, Northampton (incorporating the Northampton Filmhouse) (R&D) and The Core at Corby Cube (The Core).

If you're an enthusiastic and organised team player with a keen eye for detail, we may have the role for you. We're looking for a Finance Assistant to support our wider finance team with day-to-day financial processes and administration.

Join Northamptonshire Arts Management Trust and be part of a collaborative team supporting the smooth running of our theatres. From invoices and payments to month-end prep, you'll help ensure our finances are accurate, efficient and well-organised in a creative, fast-paced environment.

If you're accurate, proactive and love working with numbers (and maybe the arts), we'd love to hear from you

Job Purpose:

Provide hands-on assistance to the Finance Manager and support to the Finance Team to ensure a quality service is being provided to internal and external stakeholders.

Support the day-to-day workings of the Finance Team enabling improved business performance through accurate recording of financial information.

Key Task Areas:

• Undertake administrative duties associated with the processing of purchase orders, invoices, and credit notes.
• Preparing BACS runs for payment.
• Cash handling and banking imports for NTT (Sales and Customer Experience)
• Control and perform petty cash administration
• Assisting Finance Team with general administration.
• Providing holiday and sickness cover within the Finance Team as directed by the Finance Manager.
• Support Finance Team in preparation of Month End schedules (Accruals, Pre-Payments etc.)
• Assisting with the annual external audit

Additional Responsibilities:

• Promote and adhere to the organisation's culture and values.
• To support in creating a safe, pleasant, respectful and productive work environment setting an example of positive professional standards.
• To be aware of and adhere to policies and procedure related to Safeguarding.
• To be aware of and adhere to any legislative requirements consistent with the overall duties of this post, with particular regard to Health and Safety policies and procedures, General Data Protection Regulations and Equal Opportunities.
• To undergo relevant training and development required by the Finance Manager.
• To carry out any other tasks that will, from time to time, be allocated by the Finance Manager on an ad hoc or continuing basis, commensurate with the general level of responsibility of the post.

Full Job Description available on our website

Additional Information

Hours of work: 15 hour per week over a minimum of three days (working pattern to be agreed with successful candidate)

Salary: £9, £10,135.14 per annum (FTE £23,500 - £25,000)

Employee Assistance Programme - Free employee assistance programme run by Health Assured provides counselling, family advice, medical information, legal advice, financial and debt information, life and leadership coaching, and an online health and wellbeing portal.

Bar & Shop Discount - 10% discount on products purchased at our bars and theatre shop

Complimentary tickets available on selected shows:

• Produced productions – All colleagues will receive two tickets to the press night of all Made In Northampton productions where available. Additional comps will be available for any performance during the run (subject to availability).
• Presented productions – Comps may be available for those productions that have not achieved sales of 80% of capacity on each individual performance, subject to contract arrangements and sales patterns.
• Films – Comps will be made available to colleagues for films at Northampton Film house where availability allows. A weekly email will be sent out to all colleagues providing a list of eligible film screenings. The £1.00 booking fee will apply.

Family Friendly Policies - Enhanced leave and pay for Maternity, Paternity, Shared Parental, Dependants, Careers, Annual Leave and Sickness

Experience

• Previous experience of computerised systems
• Previous experience of cash handling
• Experience of implementing / maintaining administrative systems/procedures
• Attending meetings and producing accurate minutes

Skills/Abilities

• Analytical approach to problem-solving
• Excellent IT skills in Microsoft Outlook, particularly Excel and Word
• Accurate and numerate
• Excellent communication skills (verbal and written)
• Excellent organisational skills
• Ability to work using own initiative
• Attention to detail
• Enthusiastic team player
• Maintaining confidentiality

Desirable Skills

Experience

Previous experience of computerised purchase ledger operation.

Knowledge/Qualifications

• Computerised integrated accounting systems preferably Exchequer
• Technical knowledge of correct purchase ledger operation
• Computerised sales ledger
• Understanding and appreciation of performing arts and entertainment

How To Apply

Please submit a covering letter (no more than 2 sides of A4) stating your relevant experience, knowledge, and skills for this Finance Assistant role, along with your CV.

We are an inclusive organisation, committed to fair recruitment, and equality of opportunity. We particularly welcome applications from those whose backgrounds are currently under-represented in our workforce and in the Arts more widely. We want to encourage socio-economic diversity, as well as representation from ethnically diverse groups, people who identify as D/deaf and disabled and/or those who identify as LGBTQ+.

As part of our commitment to being an inclusive employer, we would like you to complete an equal opportunity monitoring form. You will receive an email from us to acknowledge your application which will include a link to complete this.

Closing Date: Wed 12 November

Interviews: W/C 17 November