Payroll Supervisor

Job description:

At Westcoast, we take pride in distributing some of the most renowned global IT brands to resellers, retailers, and organizations across the UK and beyond. As an innovative and inclusive company, we thrive on teamwork and the diverse talents of our people. We invite you to turn your passion into a rewarding career with us

What is the role?

As Payroll Supervisor you will take the lead in our Payroll function as part of the wider HR team, delivering an accurate and reliable payroll service to all employees whilst identifying opportunities to improve processes and being involved in Payroll projects.

Your day-to-day responsibilities will include:

• Supervise Payroll Operations: Oversee all payroll activities for c1100 employees in UK, Ireland, Spain and Germany, ensuring accurate calculation of pay and deductions and timely processing of payroll runs. Upload and send timely payroll information for static and variable allowances via templates and emails. Utilise payroll systems - Cintra (UK) and IRIS (overseas). Manage onboarding administration and upload pension scheme contributions to pension providers including Cushon.

• Liaise with key stakeholders, Directors, Managers and HR to gain payroll information as well as using payroll and HR systems. Investigate and resolve payroll discrepancies and issues, ensuring that all employee enquiries are addressed promptly and accurately. Correspond with the HMRC and other agencies.

• Team Management: Develop and line manage the payroll administrator, provide training and support to ensure compliance with payroll policies and procedures. Act as the first point of escalation for payroll-related issues. Participate in Payroll projects as required.

• Reporting: Prepare and analyse payroll reports, including statistical data on employee pay, bonuses, and deductions. Maintain and update payroll records, ensuring all employee compensation data is accurately captured and processed. Pro-actively engage in regular salary benchmarking and gender pay gap projects to improve our retention and reputation.

• Compliance: Ensure processes are compliant and stay updated on changes in legislation that may impact. Communicate effectively with auditors. Seek and identify opportunities to improve & enhance current processes

Is this the role for you?

To be successful in this role you will have some of the following skills and experience and the desire to develop in other areas:

• Good communicator at all levels
• Self-motivated learner - able to quickly pick up processes and develop knowledge of the company
• Excellent problem solving and organisational skills, working well under pressure and to deadlines.
• 3 years' experience in managing payroll start to finish.
• In-depth knowledge of Payroll processes
• Intermediate to advanced excel (ideal but we can provide training)

The ideal candidate will have knowledge of salary exchange and auto enrolment, and Gender Pay Gap reporting experience. If you are CIPP qualified this is a bonus; if not support for you to undertake the qualification will be considered.

What's in It for You?

This is a fantastic opportunity to immerse yourself in the IT industry, build lasting relationships, and grow with a Sunday Times Top Track 100 company.

• Growth Opportunities:
  We offer training and development opportunities to help you reach your full potential. Whether it's funded apprenticeships, work-based studies, or professional qualifications, we've got you covered.

• Generous Benefits Package:
  £40,000 - £45,000 per annum depending on experience. Enjoy 25 days of holiday, employee referral bonuses, perks and discounts. (Theale only – New fully equipped gym available 24/7).

• Wellbeing Support:
  Access to Westcoast Wellbeing services including mental health counselling, virtual GP services, physiotherapy, life insurance, eye care schemes, and more.
• Community & Connection:
  Our teams enjoy social and charitable events throughout the year, fostering a strong sense of belonging.

What's Next?

If you're ready to join a company that values its people and rewards success, click apply to start the quick application process (5-6 mins).

Please note: Due to the high volume of applications, we may not be able to provide individual feedback for every candidate. If you don't hear from us within 14 working days, we've moved forward with other applicants for this role, but we encourage you to explore future opportunities with us.