HR Administrator

3 days ago

Belfast BT QQ, United Kingdom McKay Pharmacy Full time £24,000 - £36,000 per year

The HR Assistant will provide essential administrative and operational support to the HR function and wider management team. This part-time role (20–30 hours per week) is responsible for maintaining accurate staff records, coordinating rotas, preparing payroll information, and supporting key HR processes including recruitment, onboarding, performance management, and leave administration. The ideal candidate will be highly organised, proactive, and comfortable working across both HR and general office administration.

Key Responsibilities

1. Rota & Workforce Scheduling

  • Prepare, update and distribute staff rotas in line with business and operational needs.
  • Monitor rota changes, ensure adequate staffing levels, and escalate concerns where required.
  • Track working hours, overtime, and shift patterns for payroll and compliance purposes.

2. HR Administration & Process Support

  • Maintain accurate employee records, both digital and paper-based.
  • Assist with recruitment activities including advertising roles, arranging interviews, and preparing offer letters.
  • Support onboarding and induction for new starters.
  • Assist with performance review processes, probation tracking, and training compliance.
  • Provide administrative support on disciplinary, grievance, and absence management procedures.

3. Leave & Absence Management

  • Process annual leave requests and maintain the leave calendar.
  • Track staff absences, ensuring appropriate documentation is collected.
  • Provide managers with regular reports on leave balances, sickness trends, and staffing levels.

4. Payroll Preparation

  • Collate and verify monthly payroll data including hours worked, overtime, allowances, deductions, and leave records.
  • Liaise with payroll providers or internal finance team to ensure timely and accurate payroll processing.
  • Maintain confidentiality and accuracy in all payroll-related tasks.

5. Office & Administrative Support

  • Provide general administrative support to the management team as required.
  • Assist with wider office duties such as document management, meeting coordination, and communication to staff.
  • Support finance-related tasks such as invoice handling or expense processing, particularly using Xero (experience desirable).

Key Skills & Attributes

  • Strong organisational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Confidential and professional approach to sensitive information.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office; experience with Xero or similar systems advantageous.
  • Previous experience in HR, payroll, or office administration desirable.

Qualifications & Experience

  • Desirable: Minimum of 3 years' experience in a HR role with exposure to HR administration, recruitment, payroll preparation, or employee lifecycle activities.
  • HR or business administration qualifications desirable but not essential.
  • Training can be provided for the right candidate with strong administrative capability.

Job Types: Part-time, Permanent

Expected hours: 20 – 30 per week

Benefits:

  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Free flu jabs
  • Free parking
  • Health & wellbeing programme
  • On-site gym
  • On-site parking
  • Store discount
  • Transport links

Work Location: In person

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