Document Controller

THE TEAM

At JSM Group, we are committed to maintaining high standards in document management and compliance across all our projects. As we continue to expand, we are looking for a Document Controller to ensure accurate, secure, and efficient document control processes, supporting business operations and regulatory requirements.

SCOPE OF ROLE

As a Document Controller, you will be responsible for managing the document control systems, ensuring that all records, files, and documents are securely stored, maintained, and distributed to relevant teams. You will play a key role in upholding document control procedures, maintaining compliance, and supporting various departments with document management needs.

HOW YOU`LL SUCCEED

Implementing and maintaining document control procedures and standards to ensure consistency across the organisation

Managing electronic document management systems (EDMS) to ensure proper organisation, version control, and accessibility of documents

Collaborating with different departments and project teams to understand their document control needs and provide solutions

Ensuring compliance with document control policies and industry regulations

Reviewing and verifying documents for accuracy, completeness, and adherence to required standards

Tracking and reporting on document status, distribution, and retrieval times

Coordinating document review and approval processes, ensuring timely completion

Maintaining document archives and ensuring proper disposal of obsolete or outdated files

Promoting the JSM Group brand through professional and proactive document control practices

WHAT IT TAKES

Bachelor's degree in Business Administration, Information Management, or a relevant field

Previous experience in document control roles

Strong knowledge of document control processes, procedures, and best practices

Experience with Electronic Document Management Systems (EDMS) (e.g., Procore, Asite, Aconex, Viewpoint 4 Projects, BIM 360)

Excellent organisational skills and attention to detail

Strong communication and interpersonal skills to effectively collaborate with stakeholders

Analytical and problem-solving skills to identify and resolve document control issues

Proficiency in MS Office applications, particularly Word and Excel

Knowledge of industry standards and regulations related to document control

Ability to work under pressure and meet tight deadlines

WHAT WE OFFER YOU

We truly value your work, time, and skills In return, we will offer you a competitive salary and some additional benefits to support your professional growth, including:

• Participation in mentoring and coaching programmes
• 28 days of holiday (excluding bank holidays)
• 2 paid volunteering days a year
• Hybrid working pattern
• Continuous training and development, in both technical and business skills

Equal Opportunity Statement

JSM Group Services Ltd. is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people's differences, and to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual's abilities, skills, performance and behaviour and our business requirements. JSM Group operates a zero-tolerance policy to any form of discrimination, abuse or harassment.