Studio Co-Ordinator

Studio Co-Ordinator at Mangera Yvars Architects (MYAA)

MYAA, a global leader in innovative architecture, invites applications for an
experienced Studio Co-Ordinator
to join our creative team.

Based
strictly on-site
in our
London office
, you'll be part of a practice that designs and delivers large-scale, mixed-use projects, contributing to impactful global developments in a collaborative environment.

Job Overview:

MYAA is an award-winning London and Barcelona-based architectural practice working worldwide. We are looking for a permanent office administration manager to support an expanding London office. As our office manager, you will be at the heart of our operations, playing a crucial role in driving efficiency and maintaining a well organised workplace.

Your responsibilities will include:

• Answer and direct all incoming external and internal emails and telephone calls and assisting with enquiries
• Record telephone messages and pass them on by email or leave a voicemail message
• Meet and greet all MYAA guests [clients, consultants, staff] in a professional manner
• Distribution of daily post and management of outgoing post
• Maintain MYAA office calendar and whereabouts of the team
• Provide administrative and HR support to Directors and project teams
• Effectively and efficiently manage outreach events and meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation materials
• Provide secretarial administrative support to Directors and project teams including management of expenses and filing, typing and editing documents
• Co-ordinate travel arrangements as required
• Liaise with, maintain stock and supervise office suppliers including cleaning staff, stationery suppliers, etc
• Management of housekeeping, ensuring office and environment is kept in line with MYAA Policy and Standards
• Office Building & Operations Management: Efficiently manage office building operations and maintenance
• Assist the Document Controller as required
• Thorough knowledge and compliance with MYAA procedures and standards
• Equity, diversity & inclusion (EDI) is a core priority. To support and champion the embedding of this focus as a collective workforce responsibility, EDI should be integrated, where relevant, into all workstreams.

Qualities and Skills Required

• Legally able to work in the UK
• Fluent English, spoken and written is essential
• Excellent organisational skills, able to manage sensitive and sometimes confidential information
• Self motivated and able to take responsibility, able to demonstrate initiative and a proactive approach to daily tasks
• Good interpersonal skills and able to work independently and as part of an effective team
• Flexible attitude, able to build good relationships at all levels, internally and externally
• Resilient to cope with conflicting demands, able to prioritise duties and work effectively under pressure [while always remaining calm and professional]
• Able to work as part of an effective team assisting and supporting team members
• ISO Quality Assurance, Information Management, Health & Safety: Maintain records and adhere to ISO filing standards and support ISO audits. Use Smartsheet for office management and administration
• Professional, confident, courteous and helpful manner, punctual and reliable, ability to manage and prioritise tasks and time efficiently

Experience

• Able to demonstrate proficiency in the responsibilities of the role
• Knowledge of working in a creative environment
• Degree educated (or equivalent)
• Good Interpersonal and Communication skills, written and verbal
• Proficiency in MS Office, Word, Excel, Acrobat, Outlook
• Adobe In-design and Photoshop basic skills
• Knowledge of administrative processes
• Understanding of quality management systems
• Experience with Smartsheet software is beneficial

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognise this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary revised in accordance with organisational needs. Any major changes will be discussed with the post holder.

How to Apply:

• Mangera Yvars Architects is an equal-opportunity employer, and we warmly welcome applications from candidates with diverse backgrounds.

• Submit your CV
  confirming your availability for
  strictly on-site work in London to