Office Coordinator

Location/s: Glasgow, UK
Recruiter contact: Laura Kennedy

Work Pattern: Monday - Thursday 9am-5:30pm

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. 

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. 

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you're surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit  
Mott MacDonald's support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach. 

Overview of the role
As Front of House Office Coordinator, you will be focused on daily operations in the office ensuring staff and visitors enjoy a great experience when attending our premises. As Office coordinator you will be the 'go to' for local help and support, aspiring to high standards in representing Mott MacDonald and our corporate brand.

Reporting directly to the Office Manager your activities will include but not limited to:

• Managing front of house
• Handling switchboard calls, post and general enquiries
• Meeting and greeting visitors along with issuing security passes
• Communicating local office inductions, emergency arrangements, first aid etc
• Ensuring common facilities are functional and in good repair
• Ensuring the office provides a great working environment to Mott MacDonald staff and a presentable environment to our clients
• Monitoring cleaning standards
• Coordinating meeting resources
• Reporting maintenance/cleaning issues to the Facilities Helpdesk
• Support National Facilities Helpdesk
• Provide administrative support to the wider Premises team as and when required
• Undertake any specific training as and when required
• Operate safely and considerately in the workplace acting as a First Aider and Emergency Warden
• Help at other office locations when required

Candidate Specification
Essential:

• Previous experience in front of house role
• Excellent people skills
• Ability to effectively communicate with staff and visitors through, phone, email and in person
• Proficient in MS office applications
• Able to work as part of a team and independently
• Knowledge of Health and Safety in the context of an office environment

Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.

We welcome applications from individuals at all experience levels who believe they possess the necessary skills. We are committed to fostering a diverse and inclusive workplace, and we encourage candidates from all backgrounds to apply.

Equality, diversity and inclusion 

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute. 

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at and we will talk to you about how we can support you.