Office Coordinator

5 days ago

London, Greater London, United Kingdom CoMind Full time

At CoMind, we are developing a non-invasive neuromonitoring technology that will result in a new era of clinical brain monitoring. In joining us, you will be helping to create cutting-edge technologies that will improve how we diagnose and treat brain disorders, ultimately improving and saving the lives of patients across the world.

The Role:

We're looking for an organised and proactive Office Coordinator to support the Operations team and ensure smooth day-to-day running of the office. This is a hands-on role ideal for someone early in their career who enjoys keeping things running efficiently and creating a great working environment. Please note that this job requires 5 days per week in our Kings Cross office.

Responsibilities:

  • Manage day-to-day office operations (supplies, post, meeting rooms, general upkeep)

  • Liaise with building management and reception on maintenance, deliveries, and access

  • Order office supplies, snacks, and team lunches, ensuring spend is within budget

  • Support with health & safety processes (checks, records, inductions, first aid kits, etc.)

  • Organise company socials, celebrations, and ad-hoc team events

  • Assist the Operations team with admin tasks and small projects as needed

  • Maintain a tidy, welcoming office environment that reflects our culture

  • Support onboarding logistics for new hires (desks, IT setup, welcome packs)

  • Assist with travel booking and coordinating visitors.

Skills & Experience:

  • Degree-educated with 6+ months of office-based experience (internships, summer jobs, etc.)

  • You're helpful, proactive, inquisitive, detail-oriented, and approachable

  • You are excited about the ambiguous nature of a startup and enjoy solving hard problems

  • You're tech-savvy and are familiar with some workplace tools (e.g., Google Workspace, Slack, Microsoft Office, Notion, Zoom, etc.)

  • Excellent written and verbal communication skills.

Benefits:

  • Company equity plan

  • Company pension scheme

  • Private medical, dental and vision insurance

  • Group life insurance

  • Comprehensive mental health support and resources

  • Unlimited holiday allowance (+ bank holidays)

  • Weekly lunches

  • Breakfast and snacks provided.

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