Administration Executive

Job Advert

Are you an experienced Administrator looking for your next challenge?

We are looking for an Administration Executive to provide vital support to our Grid & Infrastructure and Forestry teams based at our office in Inverness, Scotland, to help deliver projects that shape rural Scotland.

From managing client instructions and preparing reports, to co-ordinating diaries and financial administration, you'll keep everything running smoothly behind the scenes.

You'll work directly with landowners, farmers and tenants, supporting land agreement negotiations and handling all related administration. It's a varied position that calls for exceptional organisational skills, attention to detail and confident communication.

For this role, we welcome both full-time and part-time applications, and can offer between 25 and 35 hours per week, with Mondays and Fridays as core working days.

If you're proactive, flexible and keen to learn, this is a fantastic opportunity to play a pivotal role in a busy team, whilst developing your career in a professional services environment.

What you'll be doing:

Client Administration

• Managing client instructions for ongoing projects whilst assisting with enquiries and correspondence
• Supporting professional services work and preparing meeting packs

Financial Administration

• Setting up jobs and onboarding clients
• Running financial reports, raising invoices and chasing debtors whilst reporting to the Finance team regularly

Compliance

• Assisting with Anti-Money Laundering checks

Team Administration

• Drafting and formatting documents (terms, reports, letters, memos, minutes, agendas etc.)
• Managing expenses, calendars, meetings and room bookings
• Providing project support (mapping, land registry downloads, electronic filing etc.)
• Maintaining spreadsheets
• Meeting and greeting visitors/clients, setting up meeting rooms and arranging refreshments as needed

Other Duties

• Supporting PR and business development initiatives
• Handling ad-hoc tasks and other duties as required

About You:

Essential

• Strong educational background including good Nat 5/Highers
• Excellent written and verbal communication skills
• Numerate with high level of attention to detail
• Good team player with a pro-active and positive attitude
• Forward thinker and ability to perform on own initiative
• Flexible and understanding
• Willing to learn and to support the team wherever necessary
• Working knowledge of Microsoft applications including Excel

Desirable

• Previous experience working in a professional services business
• Degree qualified
• Audio typing skills
• A passion for rural land and the rural sector in general

Why Bidwells?

We're a different kind of business. Whilst we're a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.

What's in it for you

Competitive Salary: We recognise and reward talent.

Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks.

Professional Development: Continuous learning, study support and promotion opportunities.

Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.

Family Friendly: We offer enhanced family leave policies to support individuals close to you.

Work-Life Balance: We value your well-being and offer agile working to support it.

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

Recruitment agencies:Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach.