Events Co-ordinator

2 weeks ago

London, Greater London, United Kingdom Soho House via Caterer Full time £20,000 - £40,000 per year


Events Co-ordinator

What's in it for you?

Weekly PayTeam meal whilst on shift prepared by our chefs£20 Taxi Contribution for late shiftsSoho Friends Membership50% Team discount on Food & Drink, 7 days a weekTeam Room Rates; Any Bedroom, Any House, $100 a nightHealth Cash Plan (option to add children)Dental Plan (option to add children)Birthday Day OffDiscount on Cowshed products and Soho Home (up to 50%)Free Counselling SessionsCookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink training, events and opportunities to inspire and educate.Continuous training to develop yourself personally and professionally

The Role… 

We are looking for a charismatic, highly organized, social, energetic, customer facing individual, ideally with experience securing, booking and realising quality creative events. A passionate team player with excellent drive and attention to detail, excellent presentation and a natural ability to build relationships. As the Event Coordinator you will be responsible for supporting the booking, supervision and realisation of private events for members. Supporting the Events team with day to day operational and administrative duties, working with operational colleagues within the House and office and ensuring events are set up and managed properly. Ensuring clients feel supported and are happy with all aspects of their event is under control and will be delivered to meet their expectations.

Main Duties…

Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answeredAssist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client's expectationsCollating function sheets utilising the event booking system, Delphi and distributing to the relevant operational teamsWork very closely with the rest of the Event team as a strong unitAssist with daily admin jobs assigned by the events team, ie: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boardsConfidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and coveredKeeping an eye on daily/monthly/yearly event targets to understand the financial sideUtilising Tripleseat to ensure all booked events are accurately forecasted from a financial perspective

What we are looking for...

1-3 years' experience in a similar role within a hospitality venuePrevious experience using Tripleseat or Collins data baseTeam player who communicates well with all colleaguesPunctual, reliable and trustworthySense of urgencyYes, yes, yes mentalityAbility to multitask and work in a fast-paced environmentHave a genuine passion for food and beverageFlexible and available to working both opening and closing shifts when required

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