Administrative Co-ordinator

The closing date is 16th Nov 2025

Job summary

An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust (HIOW) to appoint an efficient and motivated Admin Coordinator to work within our 0-19 Children and Family Services team based at Chase Hospital in Bordon. You will be joining a leading organisation that is both forward thinking and innovative. HIOW is committed to improving the quality of child health services across Hampshire and takes pride in rewarding the success of its staff.

The Admin Coordinator is integral to providing comprehensive administrative support to the clinicians who support the delivery of the Healthy Child Programme (HCP) to children, young people, and families living within Hampshire.

The Admin Coordinator will work in collaboration with the clinical and non-clinical team members and will have responsibility for managing the administrative process for booking appointments, managing referrals and transfers in and out of the team using the Open RiO electronic patient system, in accordance with standard operating procedures.

Applicants must have excellent IT skills and be prepared to work in other bases when necessary.

Main duties, tasks & skills required

With a positive approach to customer care you will need to be able to demonstrate excellent communication skills, prioritise your workload and manage your time efficiently.

• To provide comprehensive administrative support to the 0-19 Public Health Nursing Service that supports delivery of the Healthy Child Programme to children, young people and families living within Hampshire.
• Work closely with the Administrative Lead for delegation of day to day duties, with the Admin Manager having management responsibility for administrative processes within the team and Clinical Team Lead for the overall management of the team.
• To work in collaboration with the clinical and non-clinical team members and will have responsibility for managing the administrative process for booking appointments, managing referrals, discharges and transfers in and out of the team using the Open RiO electronic patient system, in accordance with standard operating procedures.
• To delegate tasks to Team Administrators and Team Administrator Apprentices to deliver excellent customer service to service users and ensure the smooth running of the team.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification
Qualifications
Essential

NVQ Level 3 or 2 A/ AS Levels or equivalent experience

English and Maths GCSE or equivalent

Full driving licence and access to car with insurance for business use

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact:

Sharon Munford and Sally Milligan

Pay scheme

Agenda for Change

Band

Band 3

Salary

£ to £ Yearly

Contract

Permanent

Working pattern

Part-Time

Reference number

348-CFS-9518

Job locations

Chase Community Hospital

Conde Way

Bordon

Hampshire

GU35 0YZ

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