Part time nursery administrator

2 weeks ago

Wroughton SN LD, United Kingdom Tick Tock Playgroup Full time £9,600 - £12,000 per year

Job Summary

The Office Administrator plays a key role in supporting the smooth and efficient day-to-day running of the nursery. This role requires a friendly, organised and proactive individual who can manage administrative duties with accuracy and professionalism, while building positive relationships with staff, parents and external partners.

Key Responsibilities

Communication & Parent Liaison

  • Respond to phone calls, emails and enquiries in a polite, professional and timely manner.
  • Communicate with parents and carers via the Blossom app or telephone regarding absences, updates, and general enquiries.
  • Maintain strong, welcoming and supportive relationships with parents and carers.

Administration & Record Keeping

  • Complete all accident/incident forms online and notify parents when necessary.
  • Ensure all registration and funding forms are completed accurately and filed securely.
  • Maintain accurate attendance, visitor signing-in records and other required documentation.
  • Support staff with general administrative tasks including photocopying, laminating, filing and shredding.

Operational Support

  • Place weekly orders for food and resources, ensuring supplies are always available.
  • Arrange and book staff training courses as directed by the Nursery Manager.
  • Assist in updating nursery policies and procedures when required.

Professional Values & Conduct

The Office Administrator is expected to:

  • Demonstrate high expectations for all children and respect their diverse backgrounds and individual needs.
  • Promote and safeguard the welfare, safety and wellbeing of all children within the nursery.
  • Use positive and consistent behaviour management strategies to contribute to a calm and supportive environment.
  • Work collaboratively as part of the nursery team, seeking guidance when needed.
  • Actively reflect on and improve professional practice.
  • Adhere to all nursery policies, including Data Protection, Confidentiality, Equal Opportunities, Safeguarding, Health & Safety and Code of Conduct.

Documentation & Compliance

  • You may be required to manage or support records such as:
  • Risk assessments
  • Nappy changing and care logs
  • Accident / Incident / Existing Injury forms
  • Medicine administration records
  • Child information records
  • Daily registers

Accuracy and confidentiality are essential. Records must be clear, well-presented, and completed promptly.

Additional Information

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must declare any convictions or relevant court orders.

Qualifications/Skills

  • Previous office experience is essential
  • Strong administrative experience with a focus on organisational skills
  • Proficient in computer skills, including Microsoft Office
  • Familiarity with QuickBooks is advantageous but not mandatory
  • Excellent typing skills with attention to detail for data entry tasks
  • Strong clerical experience with the ability to manage multiple tasks simultaneously
  • A proactive approach to problem-solving and the ability to work independently or as part of a team

If you are an enthusiastic individual looking to contribute to a dynamic team environment while developing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: £12.21 per hour

Expected hours: 12 – 16 per week

Benefits:

  • Childcare
  • Flexitime
  • Free parking

Work Location: In person

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