Officer Administrator

At Macklin Care Homes, you will work as part of an award-winning team that values its employees' contributions, offering opportunities for career development in a friendly and rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you.

Ratheane Care Home, based in Coleraine, is recruiting for an experienced Office Administrator on a part-time permanent basis.

The successful candidate will be required to work 3 days a week (22.5 hours per week) on Monday, Tuesday, and Wednesday (9 am to 5 pm).

About The Role

Office Responsibilities:

• To carry out receptionist & administrative duties to support the effective and efficient running of the home.
• Other general administration tasks as and when they arise to ensure the smooth running of the home.

Finance Responsibilities:

• Assist in the provision of payroll information by ensuring timely and accurate updating of the time and attendance system.
• Collation of cash and cheque payments for lodging in the relevant bank accounts.
• Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
• Creation of Purchase Orders to be forwarded to the Finance team.
• Creation of invoices for third-party services, including hairdressing, podiatry, etc.

HR Responsibilities:

• Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
• Taking notes at formal meetings, as and when required.
• Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
• Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
• Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Required Criteria

• Proven experience in an administrative role or similar position.
• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.

Desired Criteria

• Previous experience in office management or administration within a Care Home environment.
• Familiarity with HR and finance-related administrative tasks.
• Knowledge of payroll systems and processes.

Skills Needed

About The Company

Macklin Care Homes have been caring for people for over 30 years. We have taken our experience over all those years to bring the very best of our knowledge and our expertise to you. We are not just another Care Home, we are family-first and treat everyone we come into contact with as one of our very own. From staff to residents, to relatives and suppliers – we are all one big caring community

We have 6 Care Homes based throughout Northern Ireland:

• Arlington, Our Lady's and Parkmanor Oaks, Belfast
• Milesian Manor, Magherafelt
• Ratheane, Coleraine
• Leabank, Ballycastle

Our vision is to have a real, positive impact on the lives of people within our local community. We aim to be the trusted provider for care that families choose with confidence. Through our dedication, passion and commitment, we care with heart, creating an environment where people feel safe, loved and respected. Our vision is for Macklin Care Homes to be the preferred choice in the community—where people know they are in the best hands.

Company Culture

Can you make a real difference to the lives of others? We are always looking to recruit great people to work in care, and in return, we will bring out the best in you

At Macklin Care Homes, you will work as part of an award-winning team who are valued for their contribution, with opportunities for career development, as well as a friendly and rewarding working environment.

Our residents are at the heart of our homes; we are inspired not only by their stories and experiences of years gone by but also by knowing we are making a real difference in their lives.

We are guided by a strong set of core values that shape everything we do. These values help us build a culture of respect, care and dedication, ensuring that our residents and their families are always at the centre of our efforts.

We are proud of our values and unique positive culture that we live by each and every day. If you are a compassionate person who cares with heart, we would love to hear from you

Company Benefits

As a family-run organisation, we live and breathe our core values of treating people really well, trust, dedication and continuous development.

Once you join us, you not only become a member of the team but a member of our family. Caring with heart is at the core of everything we do – with our residents and team members.

Retirement plan and/or pension, Employee development programs, Free parking, Referral bonus, Competitive salary, Long service recognition, Social Opportunities, Employee of the Month, Culture of recognition, Progression opportunities, Staff celebration events, Company employee App

Salary

£14.13 per hour