Administrator

**We are** an award-winning infrastructure company specialising in power, fibre and civil engineering projects, with focus on powering Battery Storage sites, Data Centres and Wind Turbines. We have worked for some of the world’s largest and most trusted companies to innovate the delivery of their infrastructure. Our team are key to our success, and their ongoing daily commitment to the company's values, purpose and vision has been fundamental to taking the company to new heights.

To support our continued growth, we are now seeking a dynamic and organised **Projects and General Administrator** to provide comprehensive administrative support to both project teams and general office functions. This role is essential in ensuring the smooth operation of project activities and daily business tasks, making it a key position in any organization that manages multiple projects or operational functions. This role involves handling project-related documentation, coordination of resources, and providing day-to-day operational support to ensure that both project and office functions run smoothly.

**Employee Benefits**

We recognise that our team's well-being is crucial to our success, and we are committed to offering a benefits package that reflects our dedication to our employees. We believe that by investing in our people, we foster a positive, productive, and fulfilling work environment.

Employee benefits you can expect to avail of by joining Triex:

- Private Healthcare Scheme
- Holiday Purchase Scheme/Birthday Holiday Scheme
- Work Well Live Well Wellbeing initiative
- Monthly team activities/charity events
- Free onsite parking
- Kitchen facilities
- Company uniform/PPE
- Qualifications and Development

**Key Responsibilities**:
**1. Project Administration**:

- Assist in the creation, updating, and maintenance of project documentation, such as project plans, RAMS, reports, contracts, and schedules.
- Track project timelines, deliverables, and milestones to ensure deadlines are met.
- Organise and schedule project meetings, preparing agendas and taking minutes.
- Ensure the proper filing, retrieval, and control of all project-related documents.
- Liaise with clients, contractors, suppliers, and internal teams to coordinate project activities and resolve any administrative issues.
- Monitor project budgets, track expenses, and support invoicing processes where required.

**2. General Office Administration**:

- Manage office supplies, ensuring that resources are available and ordered as needed.
- Organise travel and accommodation arrangements for team members as required.
- Assist in the onboarding of new employees by preparing workspaces, IT setups, and distributing office resources.
- Support general IT and facilities management by liaising with service providers when required.
- Handle incoming and outgoing mail, couriers, and deliveries.

**3. Coordination and Communication**:

- Act as the central point of contact for both project-related and general office queries.
- Communicate updates, changes, and key information to project stakeholders, ensuring all parties are well-informed.
- Coordinate internal and external meetings, events, and conferences, including logístical arrangements and catering.
- Maintain project and office calendars, tracking key dates and deadlines.

**4. Reporting and Monitoring**:

- Prepare and distribute regular project progress reports, tracking key performance indicators (KPIs).
- Assist in compiling data for management reports, including financial reports (where required), project updates, and operational summaries.
- Maintain and monitor key project metrics to ensure that objectives are on track.

**5. Document Control**:

- Ensure that all project and office documentation is managed, organised, and stored in compliance with company standards and document control for Business Management System.
- Implement and manage version control systems to track changes in project and operational documents and ensure accuracy.
- Archive operational documents once up versioned, maintaining records for future reference or audits.

**6. Health & Safety and Compliance**:

- Assist in ensuring the office and project environments comply with Health & Safety standards.
- Support the documentation and distribution of Health & Safety policies, procedures, and records.
- Ensure that all project activities comply with legal, regulatory, and internal standards.
- Maintain QHSE Trackers and associated documentation.

**Qualifications and Experience**:

- **Education**: A-levels or equivalent in business administration or a related field. A degree or additional qualifications in project management or business administration is advantageous.
- **Experience**:

- 1-3 years of experience in an administrative role, preferably with exposure to project environments.
- Familiarity with document control systems and project management methodologies is a plus.
- **IT Skills**:

- Proficiency in Microsoft Office S