Executive Coordinator

2 weeks ago


Luton, Luton, United Kingdom Luton Town Football Club Full time £35,000 - £55,000 per year

The Executive Coordinator will provide high-level administrative and executive support to the CEO, COO, Legal Counsel, the Board and stadium project team. This role is pivotal in ensuring smooth communication and coordination between the club, contractors and other stakeholders. This role will support the smooth operation of board and project governance, whilst maintaining standards, confidentiality, accuracy and professionalism.

The role combines executive administration duties, legal/board support and some project coordination for the Power Court stadium development.

KEY RESPONSIBILITIES

  • Provide comprehensive support to senior executives, including collective diary management, travel arrangements & correspondence.
  • Prepare, edit and proofread executive documents, reports & presentations.
  • Organise Board and Project meetings, including scheduling, logistics and preparation of board papers.
  • Take and distribute accurate meeting meetings, ensuring timely follow up actions and decision.
  • Maintain a central log of all key business decision and approvals.
  • Ensure compliance with governance and record-keeping requirements.
  • Coordinate document reviews and ensure completion within set timeframes.
  • Liaise with external contractors, advisors and legal representatives.
  • Ensure smooth coordination across project streams, ensuring key milestones are met.
  • Build strong relationships with internal teams, and external stakeholders.
  • Manage confidential information with discretion and professionalism.

MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION

Essential

  • Proven experience as an Executive Assistant, Legal PA or Paralegal.
  • Exceptional organisational and time management skills.
  • Experience managing high-profile projects of working with Board/ Executive teams.
  • Strong attention to detail, accuracy and confidentiality.
  • Proficiency with Microsoft Office suite and document management systems.
  • Ability to prioritise competing demands in a fast-paced environment.
  • Good leadership, communication, and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
  • Highly professional and focused but equally as flexible and personable.
  • Proactive, solution-orientated, collaborative and reliable.

DESIRABLE

  • Experience in a legal, corporate governance or professional services environment.
  • Familiarity with Software, or secure document sharing tools.
  • Project coordination or contractor management experience.

ADDITIONAL INFORMATION

  • This a Full-Time role.
  • Applicants must be eligible to live and work in the UK


  • Luton, Luton, United Kingdom Global Payments Inc. Full time £40,000 - £100,000 per year

    Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid and merchant services.  Our worldwide team helps over 3 million companies, more than 1,300 financial institutions and over 600 million cardholders grow with confidence and achieve amazing...


  • Luton, Luton, United Kingdom Shellmar Construction Ltd Full time £40,000 - £60,000 per year

    Company DescriptionShellmar Construction Ltd. is a leading contractor specializing in comprehensive Design & Build projects, including Groundworks, Brickwork, and Blockwork. We work on projects of all sizes across Residential, Commercial, and Industrial sectors, delivering exceptional quality and attention to detail. With a commitment to unmatched service,...

  • Production Engineer

    7 days ago


    Luton, Luton, United Kingdom Bristol Labs Full time £30,000 - £50,000 per year

    Job Description About usBristol Laboratories Ltd is one of the leading and fastest growing pharmaceutical companies in the United Kingdom engaged in the development, manufacturing, marketing and distribution of generic medicines, as well as formulation brands. We have state-of-the art manufacturing facilities in Luton & Peterlee.As a result of continued...

  • HR Advisor

    4 days ago


    Luton, Luton, United Kingdom Carlisle Support Services Full time £25,000 - £35,000 per year

    Job IntroductionThe BenefitsHealth and Wellbeing Plans23 days paid holiday increasing to 25 after 2 yearsDiscounts and CashbacksPaid Volunteering daysEmployee Assistance ProgramRefer a Friend SchemeCycle to Work SchemeThe roleCarlisle Support Services is looking for a HR Advisor, you will be the "go to" person working in collaboration with Managers and key...

  • Executive Coordinator

    2 weeks ago


    Luton LU, United Kingdom Luton Town Football Club Full time £40,000 - £60,000 per year

    The Executive Coordinator will provide high-level administrative and executive support to the CEO, COO, Legal Counsel, the Board and stadium project team. This role is pivotal in ensuring smooth communication and coordination between the club, contractors and other stakeholders. This role will support the smooth operation of board and project governance,...


  • Luton, United Kingdom Luton Town Full time

    The Executive Coordinator will provide high-level administrative and executive support to the CEO, COO, Legal Counsel, the Board and stadium project team. This role is pivotal in ensuring smooth communication and coordination between the club, contractors and other stakeholders. This role will support the smooth operation of board and project governance,...


  • Luton, United Kingdom Luton Town Full time

    A professional sports club in Luton is seeking an Executive Coordinator to provide high-level administrative and executive support. This role includes managing communications between the club and external stakeholders while ensuring project governance and maintaining confidentiality. The ideal candidate has proven experience as an Executive Assistant or...


  • Luton, United Kingdom Connect2Employment Full time

    Role Purpose The Senior Business Officer provides comprehensive administrative, organisational and executive support to senior leaders within the establishment. Acting as a central coordination point for executive activities, the post holder ensures effective communication, seamless operations and a high standard of professional support for internal and...


  • Luton, United Kingdom Response Personnel Ltd Full time

    **Operations Coordinator (Slot and Capacity)** **Salary**: £30,000 37 hours per week, Monday to Friday Hybrid: 3 days on site, 2 days working from home Based: Luton Our client is a leading employer in the local area. We have a fantastic opportunity for a Slot & Capacity Coordinator to work for a growing company within the travel...


  • Luton, United Kingdom Connect2Employment Full time

    Role PurposeThe Senior Business Officer provides comprehensive administrative, organisational and executive support to senior leaders within the establishment. Acting as a central coordination point for executive activities, the post holder ensures effective communication, seamless operations and a high standard of professional support for internal and...


  • luton, United Kingdom Connect2Employment Full time

    Role Purpose The Senior Business Officer provides comprehensive administrative, organisational and executive support to senior leaders within the establishment. Acting as a central coordination point for executive activities, the post holder ensures effective communication, seamless operations and a high standard of professional support for internal and...

  • Project Coordinator

    2 weeks ago


    Luton, United Kingdom Page Personnel Finance Full time

    This project coordinator role is an exciting opportunity for someone looking to be involved in assisting with projects and activities at a large pharmaceuticals firm. Furthermore, the role will involve providing administrative support to include budget management,cross check and analysis of data as well as invoice tracking. **Client Details** The client is...

  • Group IT Buyer

    5 days ago


    Luton, United Kingdom 1st Executive Ltd Full time

    An exciting opportunity to join a fantastic company as a Group IT Buyer. Location: This role can be based in**Hannover, Germany or Luton, UK.** Group Procurement is a support organisation which offers procurement expertise, strategic sourcing and procurement compliance to all divisions within TUI Group across the globe. The IT Buyer will be responsible...

  • Executive Assistant

    3 days ago


    Luton, United Kingdom Elysium Healthcare Full time

    If you’re an experienced and proactive Executive Assistant (EA) who is looking for a rewarding and varied role that will showcase your excellent interpersonal, administrative, creative and organisational skills, then come and work with the Chief Operating Officer (COO). You will provide executive level support to the COO. Your main responsibilities in...