Team Assistant

Hello. We're Haleon. A new world-leading consumer health company. Shaped by all who join us. Together, we're improving everyday health for billions of people. By growing and innovating our global portfolio of category-leading brands – including Sensodyne, Panadol, Advil, Voltaren, Theraflu, Otrivin, and Centrum – through a unique combination of deep human understanding and trusted science. What's more, we're achieving it in a company that we're in control of. In an environment that we're co-creating. And a culture that's uniquely ours. Care to join us. It isn't a question.

With category leading brands such as Sensodyne, Voltaren and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we're uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future. It's an opportunity to be part of something special.

About the role

The Team Assistant plays a critical role in enabling our senior leaders to perform in their roles efficiently through providing effective, proactive and comprehensive administrative support.

The Team Assistant may support multiple senior leaders, generally within one business area and report into one of those senior leaders.

Key responsibilities

• Manage and prioritise diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
• Plan and manage travel, including the preparation of agenda for trips.
• Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Liaise with external agencies and third parties, where required, on behalf of the senior leader.
• Manage expenses, handle invoices and raise purchase orders related to the senior leader & team in a timely manner.
• Support with agenda planning for regular meetings.
• Support with internal and external communication on behalf of the senior leader.
• Support the onboarding of new team members, assist new starters, handle movers and leavers, with input from HR.
• Act as a buddy to new starters in the team, guiding them through processes and systems.
• Take minutes during meetings if required.
• Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.

Qualifications and skills

• Proven track record in effective communication with senior stakeholders
• Confidentiality, recognising the level of stakeholder interaction within the role
• Excellent communication skills, awareness of interdepartmental relationships and ways of working
• Proven ability to build high quality, high impact relationships with various levels of stakeholder across different functions
• Able to work at pace, navigate complexity and solve problems
• Agile working style with the ability to collaborate with global teams on projects
• Proactive, anticipating needs and requirements, with no prompting or guidance.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail
• Excellent IT skills across the following; SharePoint, HTML, Microsoft Office applications including advanced excel knowledge
• Strong organisational and administration skills
• Analytical skills

Please save a copy of the job description, as this may be helpful to refer to once the advert closes.

Care to join us. Find out what life at Haleon is really like

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone. We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives. We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information, which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Haleon is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Accommodation Requests

If you require a reasonable accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific accommodations you are requesting. We'll provide all reasonable accommodations to support you throughout the recruitment process and treat all information you provide us in confidence.