Finance Administration Coordinator

1 week ago

London Area, United Kingdom Bespoke Careers Full time £100,000 - £150,000 per year

We're partnering with an internationally renowned architecture and design studio to find a proactive, detail-oriented, and highly organised Finance Coordinator to join their London office.

In this pivotal role, you'll provide day-to-day financial and administrative support to the London Managing Director while working closely with the Finance team based in Europe. You'll play a key part in ensuring all UK and Middle East finance processes run smoothly and accurately — from bookkeeping and payroll to reconciliations, reporting, and compliance.

This is an excellent opportunity for someone with strong bookkeeping and coordination skills who enjoys working in a collaborative, international environment. You'll be hands-on with both UK and Middle East operations, liaising with local accountants and external partners to ensure accuracy, compliance, and consistency across entities.

Arabic language skills are essential as you will be dealing with local teams and interpreting documents.

Key Responsibilities

  • Process and record daily financial transactions in line with company procedures
  • Assist with month-end close, accruals, reconciliations, and financial reporting
  • Coordinate the monthly UK payroll process with external providers, with future responsibility for managing payroll end-to-end
  • Oversee payroll for a small Middle East team and liaise with local accountants to ensure compliance
  • Support VAT, tax, and other statutory submissions in collaboration with the CFO and external accountants
  • Maintain accurate financial records, invoices, and payments
  • Assist with budgeting, analysis, and the implementation of new finance systems or processes
  • Collaborate closely with the Finance team in Europe to ensure alignment and best practice

Skills and Experience

  • 2+ years' experience in a finance, bookkeeping, or accounts role
  • Strong knowledge of accounting principles and bookkeeping best practice
  • Experience working across multiple entities or international offices (Middle East experience a plus)
  • Proficiency in accounting software and Microsoft Office, particularly Excel
  • Excellent attention to detail, organisational skills, and ability to manage multiple priorities
  • Fluent in English and Arabic
  • A team player with strong communication skills and a proactive mindset

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