People Admin Specialist

Are you looking for a new challenge?

Fancy helping us shape the future of motor insurance?

Prima could be the place for you. 

Since 2015, we've been using our love of data and tech to rethink motor insurance and bring drivers a great experience at a great price. Our story began in Italy, where we've quickly become the number one online motor insurance provider. In fact, we're trusted by over 4 million drivers. And now we're expanding to help millions more drivers in the UK and Spain.

To help fuel that growth, we need a People Admin Specialist to join our People team. 

This team is the team behind the teams. 

They attract top talent, help individuals grow and foster a unique culture, where people can be themselves and thrive. As part of this team, you'll be helping to make Prima the best place to work – for everyone. 

Excited to make an impact? Here are the details

• Support for the Head of HR UK  & Finance in the monthly payroll process ensuring accuracy.
• Verify attendance records, tracking any payroll-related variables (such as salary increases, bonuses, overtime, or deductions), and ensuring that all data is compliant with company policy to prevent discrepancies, minimize errors, and ensure timely salary payments.
• Employee lifecycle management (hiring, extensions, DSE & Health & Safety monitoring, changes, terminations). 
• Support the hiring process to ensure a smooth onboarding experience for new joiners. This involves employment right to work checks, drafting and managing employment-related contract documentation, new starter inductions, as well as creating and maintaining employee profiles in the internal HR management system (Personio).
• Offer continuous support and advice to employees on employment law topics, People team policies and procedures.
• Address employee queries about tax deductions, contract terms, administration of benefits, pension fund options, and company policies.
• Preparation of regular reporting related to monthly administrative flows for monitoring and compliance. This includes compiling and analyzing data related to payroll, employee records, and HR activities, helping management make informed decisions based on accurate and up-to-date information.
• Participate in social staffs events planning.
• Implementation and management of projects related to employee benefits, welfare.
• Collaborating with cross-functional teams and the people leadership team based centrally in Italy to ensure an integrated approach to internal talent management and talent acquisition initiatives.
• Occasional travel to Manchester and Milan.

• Excellent knowledge of the Microsoft Office package, especially Excel.
• Advanced knowledge of any HRIS system.
• Accuracy and confidentiality in performing tasks.
• Proactive with attention to detail.
• Excellent communication and interpersonal skills.
• Strict adherence to deadlines.
• Proficiency in both written and spoken English.

• Background in Tech/Startup/Scaleup companies.
• HR related degree or equivalent qualification.
• Familiarity with data analysis and google suite applications.
• Results-oriented mindset.
• Ability to deal with high volume employee numbers.
• Flexibility and resilience.
• Familiarity with a HRIS system.

We want to make Prima a happy and empowering place to work. So if you decide to join us, you can expect plenty of perks.

Work Your Way: Enjoy hybrid working, with a mix of home and office days. Plus, for up to 30 days per year, work from anywhere.

Grow with us: We may move fast at Prima, but we move together. Get access to learning resources, mentorship and a growth plan tailored to you.

Thrive and perform: Your best work begins when you feel your best. Enjoy private healthcare, gym discounts, wellbeing programs and mental health support.

Think you're a match? Apply now.

At Prima, we celebrate uniqueness. If you don't meet every requirement but are passionate about this role, we still want to hear from you. Innovation thrives on diverse perspectives.

Prima is proud to be an equal opportunity employer. Need accommodations during the process? Email us at Let's build the future of insurance, together.