Office Administrator

18 hours ago

Cardiff, Cardiff, United Kingdom JEMA Filtration Full time

Job Title

Office Administrator

Location

St Mellons, Cardiff

Reporting To

Operations Manager & Company Director

Role Purpose

The Office Administrator will provide essential administrative and organisational support to the business, ensuring the smooth day-to-day operation of the office. This is a key support role with clear opportunities to progress into more senior administrative, commercial, or operational positions as experience and capability grow.

Key Responsibilities

Administration & Office Support

  • Provide general administrative support to the management and operational teams
  • Manage incoming and outgoing correspondence (email, post, phone calls)
  • Maintain accurate digital and hard-copy filing systems
  • Prepare letters, reports, spreadsheets, and basic documentation
  • Manage diaries, meetings, and travel arrangements where required

Commercial & Project Support

  • Assist with preparation and issue of purchase orders, delivery notes, and invoices
  • Support project teams with document control (drawings, RFIs, TQs, specifications)
  • Maintain project folders and ensure records are up to date
  • Assist with timesheets, labour records, and basic cost tracking

Finance & HR Support

  • Support basic finance administration (invoice logging, expense tracking, supplier records)
  • Assist with payroll administration (timesheets, holiday records, absence tracking)
  • Maintain training records and staff certification logs
  • Assist with onboarding documentation for new starters

Compliance & Systems

  • Support management of policies, procedures, and internal records
  • Assist with audits, accreditations, and compliance documentation
  • Maintain company databases and CRM systems where applicable

Skills & Experience

Essential

  • Strong organisational and time-management skills
  • Confident using Microsoft Office (Word, Excel, Outlook)
  • High attention to detail and accuracy
  • Professional and confident communication skills
  • Ability to work independently and manage multiple tasks

Desirable

  • Previous experience in an office administration role
  • Experience within construction, engineering, or a similar industry
  • Familiarity with document control systems
  • Basic understanding of invoicing or accounts processes

Personal Attributes

  • Reliable, proactive, and well organised
  • Willing to learn and take on responsibility
  • Positive and professional attitude
  • Able to work as part of a small, growing team
  • Comfortable dealing with confidential information

Progression & Development Opportunities

This role is designed with clear progression pathways, which may include:

  • Office Manager
  • Commercial Administrator / Assistant Quantity Surveyor Support
  • Quantity Surveyor

The company is committed to development through:

  • On-the-job training and mentoring
  • External training courses where appropriate
  • Increased responsibility as skills and confidence develop

Progression will be based on performance, reliability, and the individual's interests and strengths.

Salary & Benefits

  • Competitive salary (dependent on experience)
  • Training and development opportunities
  • Pension scheme
  • Holiday entitlement in line with company policy
  • Opportunity to grow with an expanding business

Job Type: Full-time

Pay: From £24,420.00 per year

Benefits:

  • Canteen
  • Company pension
  • Free parking
  • On-site parking

Work Location: In person

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