Commercial Executive Assistant

Commercial Executive Assistant

X-Aero

• Vacancy type: Full-Time Permanent
• Closing date: 08/12/2025
• Salary: £37,465

About the role

We're looking for a professional and experienced Executive Assistant to provide comprehensive and confidential administration support to the Chief Commercial Officer and the Heads of the Commercial departments at Edinburgh Airport.

We're a busy team, frequently travelling and meeting business partners around campus. This is a key role to support the team and will Involve providing assistance with travel arrangements, general administration, office management and organisation of diaries and meetings.

You can find out more about the team here.

About the Recruitment Process

The recruitment process for this role will involve an in person interview with key stakeholders, including our Chief Commercial Officer, and an administrative task to mirror some of the role's responsibilities. Depending on the volume of applicants, we may introduce an initial Teams call as a screening interview.

We are committed to supporting diverse ways of thinking and working, so if you require adjustments in the recruitment process, please let us know on your application. You can find out more about our interview process and the types of questions we may ask here.

What you'll be doing

• Manage the Chief Commercial Officer's diary, manage time, planning and scheduling meetings and appointments, deciding where to re-schedule, cancel and delegate attendance
• Handle confidential correspondence and communications.
• Provide administrative support to the Commercial Leadership team, comprising of the Chief Commercial Officer and six departmental Heads
• Collating and filing expenses inputs for the team
• Travel and accommodation arrangements for attendance at meetings/conferences
• Assisting with business partner meetings, preparing room and refreshments as required
• Preparing of reports, presentations and correspondence
• Comprehensive event planning for business partner events
• Arranging team away days and workshops
• Implementing and maintaining administrative systems
• Liaising with staff, suppliers and clients
• Coordination of paperwork for meetings including preparation of agenda, actions and any reports required
• Occasional holiday cover for other Executive Assistants may be required
• General office maintenance and standards

What we're looking for

To apply for this role, you'll need:

• Ideally around 3 or 4 years experience in a similar role, supporting senior executives
• You have proven experience of managing complex events and meeting logistics
• Experience of effectively managing competing and changing priorities whilst working to strict deadlines with minimal supervision
• You'll have high levels of integrity and will deal with sensitive business related information with discretion
• You are an excellent communicator. You can interact and adapt to internal and external customers at all levels
• Good working knowledge of IT systems such as Excel, Word, and PowerPoint is essential
• Basic knowledge of budget and financial requirements
• Good organisational and time management skills

If your experience looks slightly different to what we've listed here, we encourage you to still apply. You could add something we didn't know we needed.

What we'll offer you

• Pension scheme- employer contributions can be up to 7%
• 32 days holiday, based on full time roles, increasing with service
• Annual discretionary bonus
• Supporting your health and wellbeing- private healthcare after 1 years' service, access to our Employee Assistance Programme and occupational health services
• Free car parking on site and when you go on holiday
• We offer a range of other benefits, find out more here

Why EDI?

We are Edinburgh Airport, where Scotland meets the world. The success of the airport comes down to our people, and you can help us deliver even more big days for our passengers and colleagues. The development of your career is important to us, and we'll support and encourage this every step of the way. As a business we're driven by our values – they're at the core of our culture and everything we do. We're looking for people who will demonstrate these values day-in, day-out. So if this sounds like you, apply now and get ready for your career to take off.

Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. Find out about our policies on our WORK180 employer page.

As a Disability Confident Leader, we are committed to ensuring applicants with a disability can participate fully in our recruitment process. Please let us know in your application form if you require any adjustments, such as parking arrangements or alternative methods of communication.