Contract Coordinator

2 weeks ago

Plymouth PL, United Kingdom Mitie Full time £40,000 - £70,000 per year
Contract Coordinator

Location: Armada PFI

Reporting to: Armada Account Director

Company: Mitie Defence

About Mitie

At Mitie, we deliver exceptional environments every day. Our people are trusted partners, working together to create safe, efficient, and inspiring spaces. We value integrity, teamwork, and going the extra mile—our diversity and commitment to excellence make us stronger.

Role Overview

As PFI Exit Coordinator, you'll play a key role in ensuring Mitie meets all contractual obligations during the transition from PFI arrangements. You'll support the Ministry of Defence (MOD), Defence Infrastructure Organisation (DIO), and other stakeholders to ensure a smooth handback process that protects operational continuity and asset integrity.

Key Responsibilities
  • Lead and coordinate handback activities in line with PFI contract requirements
  • Liaise with Mitie teams, SPV, and DIO to ensure asset compliance and readiness
  • Maintain handback programme and risk register
  • Ensure accurate documentation (O&M manuals, compliance certificates, maintenance logs)
  • Support condition surveys and lifecycle works
  • Provide regular updates to internal and external stakeholders
  • Manage milestones, risks, and dependencies across the exit lifecycle
  • Capture and share lessons learned to support future transitions
What We're Looking For

Essential:

  • Experience with PFI contracts, ideally including expiry/transition phases
  • Eligible for UK Security Check (SC) clearance
  • Strong understanding of PPP models, contract law, and lifecycle obligations
  • Project/programme management experience in secure or defence environments
  • Excellent stakeholder engagement and communication skills
  • Ability to interpret technical and contractual documentation
  • Experience with CAFM systems and asset databases
  • Full UK driving licence

Desirable:

  • Familiarity with Cabinet Office/IPA guidance on PFI expiry
  • Professional qualifications (e.g. PRINCE2, RICS, IWFM, CIPS)
  • Experience with SPVs or FM providers
  • Strong written and verbal communication skills
  • Ability to work under pressure and meet deadlines
  • Forward-thinking, adaptable, and collaborative approach
Additional Responsibilities

Health & Safety:

  • Follow all Mitie policies and procedures
  • Use PPE and equipment safely
  • Report risks or deficiencies promptly

Information Security:

  • Comply with Mitie's security procedures
  • Report actual or suspected security incidents

This is a unique opportunity to contribute to a high-profile defence project and shape the future of service delivery post-PFI. If you're ready to lead with confidence and integrity, we'd love to hear from you.

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