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Administrative Assistant – KWA Fabrications

2 weeks ago

Rotherham S SG, United Kingdom bfc0dbc9-0def-4088-910b-ef1484eeb08e Full time £10,000 - £12,000 per year

KWA Fabrications & Metals Ltd is a growing metals and fabrication business. We're looking for a highly organised, reliable Admin & Operations Assistant who can take full control of the "behind-the-scenes" work — the paperwork, the numbers, the scheduling, the tracking — all the boring but essential stuff the director doesn't have time for.

You will become the person who keeps the business tight, structured, and running smoothly day-to-day.

We need someone who can think independently, stay organised, and help the business grow by handling the admin with confidence.

Key Responsibilities

Admin & Organisation

Managing daily emails, phone calls & WhatsApp enquiries

Organising files, documents and digital folders

Preparing invoices, receipts, quotes, contracts & job sheets

Keeping track of jobs completed, pending and upcoming

Updating all records accurately and on time

Finance Tracking & Expenditure

Recording all expenses

Tracking incoming payments

Keeping basic daily/weekly financial logs

Updating spreadsheets & cashflow tracking

Ensuring all numbers are correct and up to date

Operational Support

Coordinating customer bookings & collections

Liaising with suppliers and clients

Confirming prices, quantities and materials

Helping manage schedules & appointments

Supporting director with general tasks and admin tasks

Business Systems (Training Provided)

Updating the metal stock database

Checking daily metal prices

Entering details into the CRM or spreadsheets

Supporting marketing tasks (simple posting, messaging, etc.)

What We're Looking For:

Essential

Someone highly organised

Reliable and consistent

Good with numbers / spreadsheets

Takes initiative — doesn't wait to be told every step

Strong communication

Quick learner

Can handle pressure and stay calm

Trustworthy and professional

Bonus (not required):

Experience in admin

Experience in metals, trade, construction or fabrication

Experience tracking money or simple bookkeeping

Why Work for KWA?

Secure, steady, long-term role

Be the right-hand person to the director

Real progression opportunities as the company grows

Flexible hours if needed

Friendly environment

Varied role — never boring

Training provided for everything

Opportunity to take on more responsibility over time

Part of the company from the beginning

The Ideal Candidate Personality

We want someone who:

Likes structure

Enjoys organising things

Enjoys spreadsheets and keeping things tidy

Can run the admin without needing to be micromanaged

Has common sense

Wants to grow with a company from the ground up

If you prefer a job where you just sit and wait to be told what to do, this is NOT the role for you.

Job Types: Full-time, Part-time

Pay: From £12.21 per hour

Expected hours: 10 – 40 per week

Benefits:

  • Casual dress
  • Discounted or free food
  • Employee mentoring programme
  • Employee stock ownership plan
  • Free fitness classes
  • Free parking
  • Work from home

Work Location: In person