Chinese Speaking Office Administrator Intern

2 weeks ago

Hayes, Greater London, United Kingdom Hikvision UK & Ireland Full time £20,000 - £25,000 per year

Note: This is a
6-month fixed-term contract
with the potential to be extended.

The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance.

Job Description

Responsibilities

Administration

  • Assisting in various daily operations and other staff when required for administrative assistance.
  • Sending and receiving documents for the company
  • Scanning, photocopying and filing documents
  • Conducting research and compiling data upon request
  • Responsible for managing company mobile enquiries
  • Managing inventory of assets

Procurement

  • Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities.
  • Raising the payment request and Submit the PO.

Bookkeeping

  • Responsible for bookkeeping and record keeping

Others

  • Answering and vetting incoming telephone calls and transferring these through to the correct person or department, checking the when reception is unavailable
  • Other support tasks as requested

Knowledge and skills

  • Familiar with most IT packages (Microsoft Word, Excel, PPT, Outlook).
  • Proficient in Chinese and English
  • Excellent written and verbal communication skills

Competences

  • Able to communicate well at all levels
  • Reliable, flexible and punctual.
  • An ability to prioritise, work under pressure and meet deadlines
  • Time management, planning, and organisational skills

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