Payroll & HR Administrator

We are seeking an experienced and detail-oriented Payroll & HR Administrator to manage our end-to-end payroll processes and provide essential HR administrative support.

As a key member of the Finance team, you will work closely with colleagues across the business to ensure the accurate and timely processing of Rohan's payroll, while contributing to reliable financial reporting and supporting the employee lifecycle.

In this role, you will oversee day-to-day payroll operations, ensuring all earnings, deductions and statutory payments are calculated correctly in line with legislation, company policies and individual terms and conditions. Your work will ensure that every employee is paid accurately and on time, while maintaining high standards of compliance and data integrity.

About the Company

Since 1972 Rohan has been innovating and designing an outdoor and travel clothing range that is simple in style yet packed with technical features.

Every Rohan product is crafted with intelligent design and purpose, combining cutting-edge fabric technology with passion for adventure. With a nationwide network of stores and a growing online presence, we continue to inspire and equip travellers, walkers, and adventurers to embrace the outdoors - For Every Journey.

Key Responsibilities

Monthly Payroll Administration

• Solely process full monthly payroll cycle employees
• Manage starters, leavers, and contractual changes, including salary prorations, back pay, holiday calculations, statutory payments, and allowances
• Maintain accurate employee records and ensure correct tax, NI, student loan and salary sacrifice deductions
• Process variable payments: timesheets, holiday pay, sick pay, mileage, and ad-hoc deductions/payments
• Calculate monthly store bonus payments
• Prepare payroll comparison reports, investigate variances, and submit BACS files
• Submit FPS and EPS returns to HMRC

Pensions

• Administer auto-enrolment in line with pension legislation
• Process all pension contributions (auto-enrolment, Group Personal Pension, and voluntary deductions)
• Upload monthly pension files and approve collections

Expenses & Benefits

• Maintain records for company vehicles and other benefits
• Submit P46 car notifications and support annual benefits reporting

Finance Support

• Process statutory payments (PAYE, NIC, Childcare, AEO, CSA, Pensions)
• Prepare and post the Payroll Journal
• Provide reporting to support overtime, bonus and holiday accruals

General Administration

• Issue onboarding and leaver documentation (payslips, P45s, pension information)
• Maintain employee personal data and ensure accurate recording of holidays, sickness and absence
• Prepare statutory correspondence (maternity/paternity letters, SSP1 forms)

Annual Tasks

• Support budget preparation, including salary, overtime, pension and payroll cost calculations
• Process annual pay reviews and bonus calculations
• Assist with year-end audit requirements and update payroll procedures in line with legislation
• Issue P60s, prepare P11Ds, and submit end-of-year filings including Class 1A NIC

HR Support

• Assist with onboarding activities, including collecting right-to-work documentation, and updating HR systems
• Support the administration of probation reviews, and contract amendments and changes
• Monitor and update records for sickness, absence, holidays and other leave types
• Prepare employee correspondence such as contract variations, statutory leave letters, and reference requests
• Support recruitment administration including advertising roles
• Support the management of compliance documentation (driving declarations, incident reports, maintenance schedules)
• Support in the preparation of annual insurance data
• Contribute to HR reporting on headcount, turnover, absence and other workforce metrics
• Assist with the management of the HR inbox, ensuring emails are monitored, prioritised and responded to in a timely and professional manner

Business Support

• Provide support on payroll, tax, pension and system-related queries
• Assist store managers with ADP iHCM and RealTime system usage
• Liaise with HMRC to resolve PAYE queries
• Respond to National Office for Statistics requests

Skills, Experience & Personal Attributes

• Proven experience of independently managing end-to-end payroll administration
• Working knowledge of payroll legislation, statutory payments, tax, NI and pension requirements
• Experience in ADP iHCM advantageous
• Organised with strong time-management skills and ability to prioritise
• Excellent communication skills, to support colleagues and managers with clear and helpful guidance
• Strong numerical ability with excellent attention to detail
• Intermediate Excel skills
• Good understanding of HR processes
• Experience managing confidential information with discretion and professionalism
• Dedicated to continuous improvement and committed to finding better, smarter ways of working.

What's in it for you?

• Free onsite parking
• Personal clothing allowance
• 50% discount on our clothing
• Contributions to a Pension scheme
• Life cover based on salary
• Employee Assistance Scheme