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Payroll & HR Administrator

2 weeks ago

Milton Keynes, Milton Keynes, United Kingdom Rohan Designs Ltd. Full time £25,000 - £40,000 per year

We are seeking an experienced and detail-oriented Payroll & HR Administrator to manage our end-to-end payroll processes and provide essential HR administrative support.

As a key member of the Finance team, you will work closely with colleagues across the business to ensure the accurate and timely processing of Rohan's payroll, while contributing to reliable financial reporting and supporting the employee lifecycle.

In this role, you will oversee day-to-day payroll operations, ensuring all earnings, deductions and statutory payments are calculated correctly in line with legislation, company policies and individual terms and conditions. Your work will ensure that every employee is paid accurately and on time, while maintaining high standards of compliance and data integrity.

About The Company
Since 1972 Rohan has been innovating and designing an outdoor and travel clothing range that is simple in style yet packed with technical features.

Every Rohan product is crafted with intelligent design and purpose, combining cutting-edge fabric technology with passion for adventure. With a nationwide network of stores and a growing online presence, we continue to inspire and equip travellers, walkers, and adventurers to embrace the outdoors - For Every Journey.

Key Responsibilities

Monthly Payroll Administration

Solely process full monthly payroll cycle employees

Manage starters, leavers, and contractual changes, including salary prorations, back pay, holiday calculations, statutory payments, and allowances

Maintain accurate employee records and ensure correct tax, NI, student loan and salary sacrifice deductions

Process variable payments: timesheets, holiday pay, sick pay, mileage, and ad-hoc deductions/payments

Calculate monthly store bonus payments

Prepare payroll comparison reports, investigate variances, and submit BACS files

Submit FPS and EPS returns to HMRCPensions

Administer auto-enrolment in line with pension legislation

Process all pension contributions (auto-enrolment, Group Personal Pension, and voluntary deductions)

Upload monthly pension files and approve collectionsExpenses & Benefits

Maintain Records For Company Vehicles And Other Benefits
Submit P46 car notifications and support annual benefits reportingFinance Support

Process statutory payments (PAYE, NIC, Childcare, AEO, CSA, Pensions)

Prepare and post the Payroll Journal

Provide reporting to support overtime, bonus and holiday accrualsGeneral Administration

Issue onboarding and leaver documentation (payslips, P45s, pension information)

Maintain employee personal data and ensure accurate recording of holidays, sickness and absence

Prepare statutory correspondence (maternity/paternity letters, SSP1 forms)Annual Tasks

Support budget preparation, including salary, overtime, pension and payroll cost calculations

Process annual pay reviews and bonus calculations

Assist with year-end audit requirements and update payroll procedures in line with legislation

Issue P60s, prepare P11Ds, and submit end-of-year filings including Class 1A NIC HR Support

Assist with onboarding activities, including collecting right-to-work documentation, and updating HR systems

Support the administration of probation reviews, and contract amendments and changes

Monitor and update records for sickness, absence, holidays and other leave types

Prepare employee correspondence such as contract variations, statutory leave letters, and reference requests

Support recruitment administration including advertising roles

Support the management of compliance documentation (driving declarations, incident reports, maintenance schedules)

Support in the preparation of annual insurance data

Contribute to HR reporting on headcount, turnover, absence and other workforce metrics

Assist with the management of the HR inbox, ensuring emails are monitored, prioritised and responded to in a timely and professional mannerBusiness Support

Provide support on payroll, tax, pension and system-related queries

Assist store managers with ADP iHCM and RealTime system usage

Liaise with HMRC to resolve PAYE queries

Respond to National Office for Statistics requests Skills, Experience & Personal Attributes

Proven experience of independently managing end-to-end payroll administration

Working knowledge of payroll legislation, statutory payments, tax, NI and pension requirements

Experience in ADP iHCM advantageous

Organised with strong time-management skills and ability to prioritise

Excellent communication skills, to support colleagues and managers with clear and helpful guidance

Strong numerical ability with excellent attention to detail

Intermediate Excel skills

Good understanding of HR processes

Experience managing confidential information with discretion and professionalism

Dedicated to continuous improvement and committed to finding better, smarter ways of working.What's in it for you?

Free onsite parking

Personal clothing allowance

50% discount on our clothing

Contributions to a Pension scheme

Life cover based on salary

Employee Assistance Scheme