Payroll & HR Administrator

We are seeking an experienced and detail-oriented Payroll & HR Administrator to manage our end-to-end payroll processes and provide essential HR administrative support. As a key member of the Finance team, you will work closely with colleagues across the business to ensure the accurate and timely processing of Rohan's payroll, while contributing to reliable financial reporting and supporting the employee lifecycle. In this role, you will oversee day-to-day payroll operations, ensuring all earnings, deductions and statutory payments are calculated correctly in line with legislation, company policies and individual terms and conditions. Your work will ensure that every employee is paid accurately and on time, while maintaining high standards of compliance and data integrity. About The Company Since 1972 Rohan has been innovating and designing an outdoor and travel clothing range that is simple in style yet packed with technical features. Every Rohan product is crafted with intelligent design and purpose, combining cutting‑edge fabric technology with passion for adventure. With a nationwide network of stores and a growing online presence, we continue to inspire and equip travellers, walkers, and adventurers to embrace the outdoors - For Every Journey. Key Responsibilities Monthly Payroll Administration Solely process full monthly payroll cycle employeesManage starters, leavers, and contractual changes, including salary prorations, back pay, holiday calculations, statutory payments, and allowancesMaintain accurate employee records and ensure correct tax, NI, student loan and salary sacrifice deductionsProcess variable payments: timesheets, holiday pay, sick pay, mileage, and ad-hoc deductions/paymentsCalculate monthly store bonus paymentsPrepare payroll comparison reports, investigate variances, and submit BACS filesSubmit FPS and EPS returns to HMRC Pensions Administer auto-enrolment in line with pension legislationProcess all pension contributions (auto-enrolment, Group Personal Pension, and voluntary deductions)Upload monthly pension files and approve collections Expenses & Benefits Maintain records for company vehicles and other benefitsSubmit P46 car notifications and support annual benefits reporting Finance Support Process statutory payments (PAYE, NIC, Childcare, AEO, CSA, Pensions)Prepare and post the Payroll JournalProvide reporting to support overtime, bonus and holiday accruals General Administration Issue onboarding and leaver documentation (payslips, P45s, pension information)Maintain employee personal data and ensure accurate recording of holidays, sickness and absencePrepare statutory correspondence (maternity/paternity letters, SSP1 forms) Annual Tasks Support budget preparation, including salary, overtime, pension and payroll cost calculationsProcess annual pay reviews and bonus calculationsAssist with year‑end audit requirements and update payroll procedures in line with legislationIssue P60s, prepare P11Ds, and submit end‑of‑year filings including Class 1A NIC HR Support Assist with onboarding activities, including collecting right‑to‑work documentation, and updating HR systemsSupport the administration of probation reviews, and contract amendments and changesMonitor and update records for sickness, absence, holidays and other leave typesPrepare employee correspondence such as contract variations, statutory leave letters, and reference requestsSupport recruitment administration including advertising rolesSupport the management of compliance documentation (driving declarations, incident reports, maintenance schedules)Support in the preparation of annual insurance dataContribute to HR reporting on headcount, turnover, absence and other workforce metricsAssist with the management of the HR inbox, ensuring emails are monitored, prioritised and responded to in a timely and professional manner Business Support Provide support on payroll, tax, pension and system‑related queriesAssist store managers with ADP iHCM and RealTime system usageLiaise with HMRC to resolve PAYE queriesRespond to National Office for Statistics requests Skills, Experience & Personal Attributes Proven experience of independently managing end-to-end payroll administrationWorking knowledge of payroll legislation, statutory payments, tax, NI and pension requirementsExperience in ADP iHCM advantageousOrganised with strong time‑management skills and ability to prioritiseExcellent communication skills, to support colleagues and managers with clear and helpful guidanceStrong numerical ability with excellent attention to detailIntermediate Excel skillsGood understanding of HR processesExperience managing confidential information with discretion and professionalismDedicated to continuous improvement and committed to finding better, smarter ways of working. Whats in it for you? Free onsite parkingPersonal clothing allowance50% discount on our clothingContributions to a Pension schemeLife cover based on salaryEmployee Assistance Scheme #J-18808-Ljbffr