Facilities Coordinator

Location: Dartford & Medway

About the Role

North Kent Mind is looking for a highly organised and proactive Facilities Coordinator to ensure the smooth running of our facilities across multiple sites. This role involves coordinating maintenance, managing contractors, overseeing health and safety checks, and providing administrative support to the Head of Facilities and Housing. You will also line-manage a small team of maintenance staff and a gardener.

Purpose of the Post

This post is to ensure that the facilities department runs smoothly and to a high standard. Overseeing organisational-wide facilities variables as well as with our housing projects. Includes line management, supervisory responsibility for our maintenance workers and gardener

Structure of the Post

The Facilities Lead will be supervised and managed by Head of Facilities and Housing and be accountable to the Board of Trustees of North Kent Mind.

The post will be based in the North Kent Mind Offices at 20 West Hill Dartford, but some travel to other North Kent Mind sites including Medway may be required, for which travel expenses are payable. It is a condition of employment that the postholder is prepared, whenever applicable, to travel to and work at any of our premises within reasonable travelling distance on a temporary or permanent basis. This mobility is essential to the smooth running of our business.

A: DUTIES OF THE POST:

These duties apply to all North Kent Mind Staff, whichever service they work for.

1. To work within a framework which:

· Abides by all the policies of North Kent Mind, including Equity and Equal Opportunities, Confidentiality and Health and Safety.

· Promotes Social Inclusion, Empowerment, Well-being and the Recovery Model

· Respects, encourages and builds on individual clients' coping strategies, skills and autonomy.

· Maintains good liaison with any other outside agencies as is necessary.

· Promotes good joint working, links and cross-referral with North Kent Mind colleagues

1. To participate in supervision and appraisal

2. To attend Staff Meetings and service team meetings.

3. To attend training/meetings and some annual events as required

4. To undertake any other duties which the CEO or Board of Trustees may, from time to time, reasonably delegate or assign.

B: DUTIES OF THE POST: SPECIFIC ( Facilities Administration)

1. Contact and liaise with trades people gathering quotations for different projects.

2. Maintain the facilities reporting spreadsheet.

3. Gather, Collect, analyse and provide statistical data when required and provide reports and Spreadsheets.

4. Line manage and liaise with the maintenance workers and gardener to ensure repairs or other issues are dealt with in a timely manner.

5. Arrange and carry out weekly and monthly checks across two sites.

6. To maintain excellent communication and work closely with the Head of Facilities and Housing and offer basic cover in their absence.

7. General Admin duties within Facilities, including preparation of information and reports for meetings using word, excel and other programmes.

8. Attend weekly Facilities meetings with maintenance workers and gardeners.

9. Support Head of Facilities and Housing with booking in trades and liaising around office opening times.

10. Reporting Health and Safety issues when needed and storing the information securely for reporting purposes.

11. Maintain all facilities orders and deliveries

12. Research, present quotes and liaise with trade's people to prepare project summaries and proposals.

13. Research and gather quotations for a whole range of services including but not exhaustive of bulk collections, skips and other services when required

14. Report directly to Head of facilities and Housing.

This list is not exhaustive duties can be added in discussion with the post holder

Application Deadline:

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: £26,386.00-£28,051.00 per year

Benefits:

• Bereavement leave
• Company pension
• Health & wellbeing programme
• Sick pay

Work Location: In person