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Team Assistant

2 weeks ago

London, Greater London, United Kingdom Colliers International EMEA Full time £25,000 - £35,000 per year
Company Description

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.

Job Description

Job Purpose:

The Team Assistant will provide high-quality administrative support to the Living Capital Markets team, ensuring smooth day-to-day running of the department. This role will see the successful candidate providing proactive, efficient, and effective PA support to the team.  

Main Responsibilities:

Admin

  • Comprehensive administrative support of the Living Capital Markets team, including coordinating and updating diaries, managing inboxes, arranging client meetings, booking meeting rooms/venues, preparing agendas, taking & typing up minutes/action points.
  • Organising travel arrangements (trains, flights, hotels etc).
  • Attend weekly team meetings, update WIP & provide any team updates.
  • Printing and binding documents for pitches.
  • Organise team strategy days / team events.    

Salesforce

  • Adding & creating new jobs, managing fee allocations.
  • Adding companies, contacts & properties.
  • Performing conflict checks.
  • Adding deal data.
  • Drafting & raising invoices.
  • Update fee forecasting.

Marketing

  • Organise client activities & events hosted by the team, including:
    • Arrange catering and manage dietary requirements
    • Liaise with venues / hosts
    • Coordinate invite lists
    • Track invitations & RSVPs
  • Arrange in house & external breakfasts, lunches & dinners.
  • Assist with marketing the team brand via platforms such as LinkedIn.
  • Create and send out property marketing emails via Adobe Marketo.
  • Assist and contribute in team marketing meetings.

Finance

  • Process team expenses.
  • Manage reconciliation of company card payments.
  • Liaise with external suppliers for timely processing of orders and payments.
  • Monitor and manage team marketing budget.

Skills:

  • Excellent written and oral communication skills.
  • Excellent time management and organisational skills.
  • Ability to work under pressure and to tight deadlines, as well as ability to handle multiple priorities.
  • Able to maintain high levels of accuracy and attention to detail.  
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
  • Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
  • Professional attitude, with a team-oriented mindset and "can-do" approach.
Qualifications
  • Prior experience in a similar role either Team Administration or Personal Assistant.
  • Knowledge of Salesforce an advantage but not essential as training will be given.
Additional Information

Please tell us what would help you take part and give enough practical detail for us to arrange it. We will handle your request confidentially, and it will not affect how you are assessed. We make reasonable adjustments in line with the Equality Act 2010.

At Colliers, we empower people to perform at their best. As a Disability Confident Employer, we want every candidate to feel welcome. If anything would help you take part in our process, such as extra time or rest breaks, step-free access, or a different interview format, please tell us in your application. You are not expected to share a diagnosis or medical history.

Colliers is proud to be an equal opportunities employer. We do not discriminate based on age; disability; gender; gender reassignment; marriage and civil partnership; pregnancy and maternity; race (including colour, nationality and ethnic or national origins); religion or belief; sex; or sexual orientation. We also value diverse experience and neurodiversity.