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Admin Assistant

2 weeks ago

Rochester ME DQ, United Kingdom 84efe277-473f-41b8-8dc7-37e52d664870 Full time £14,000 - £18,000 per year

PLEASE NOTE - THIS ROLE IS FOR OUR SISTER COMPANY, KENCH CONSTRUCTION, NOT KENCH CONSULTANTS

Job Title: Administration Assistant

Location: Unit 7 M2M Business Park, Rochester, ME1 3DQ

Hours: 25 Hours per Week – Monday to Friday

Salary: D.O.E

Role Overview

Kench Construction is seeking a highly organised and proactive Administration Assistant to support day-to-day operations and assist the Managing Director. Working 25 hours per week (5 hours per day), you will play a key role in procurement, project administration, compliance, and general office coordination.

Key Responsibilities

Procurement & Ordering

Order plant, tools, materials, PPE, and general supplies.

Source alternative products when required and liaise with suppliers for best pricing and

availability.

Track and update delivery information, hire periods, and collection dates.

Project & Office Administration

Create and issue quotes to clients and contractors.

Prepare and submit payment applications accurately and on schedule.

Set up digital and physical job files with correct documentation and ensure they remain

organised.

Maintain and update project details, supplier info, contact lists, and internal records.

Filing, scanning, and general administrative tasks.

Support to Managing Director

Provide daily administrative support to the MD, including scheduling, document

preparation, and action tracking.

Assist with meeting coordination, agendas, follow-ups, and communications.

Supplier & Subcontractor Management

Create and manage supplier and subcontractor lists.

Request quotes, chase confirmations, and assist with onboarding documentation.

Training & Compliance

Book and manage staff training and refresher courses.

Track certification expiry dates and ensure compliance documents are up to date (RAMS,

permits, insurance, competency records, etc.)

Skills & Experience

Strong organisational skills with the ability to prioritise.

Excellent written and verbal communication skills.

Confident using Microsoft Office, Outlook, and

Experience in construction administration is advantageous but not essential.

High attention to detail and accuracy in all tasks.

Ability to work independently within a structured daily schedule.

Personal Attributes

Proactive and reliable with a positive approach to work.

A team player who can also work independently.

Quick learner with a flexible attitude.

Trustworthy and able to handle confidential information.

Job Type: Part-time

Pay: £14,000.00-£18,000.00 per year

Benefits:

  • Company pension
  • Free parking
  • On-site parking
  • Sick pay

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative : 1 year (preferred)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (preferred)

Work Location: In person