Receptionist and Office Administrator

1 week ago

York, York City, United Kingdom St Peter's School, York Full time £18,000 - £25,000 per year

St Peter's School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment by always complying with the school's Child Protection and Safeguarding Policy and Procedures. The successful applicant will be required to undergo statutory pre-employment checks, including a Disclosure and Barring Service check.

Key Responsibilities

Post: Receptionist and Office Administrator

Department: School Office

Responsible to: Administration Manager

Hours of work: 09:15-17:45 Monday to Friday, Saturday 07:45-16:15. 40 hours per week - 5 days out of 6. Saturday working on a rota basis during term time. Term Time (34 weeks) only.

Grade/Salary: £21,165 (Point 2 on Support Pay Scale)

Overall purpose of the post:

To provide a professional reception to visitors, parents, staff and pupils, and support the administration functions of the School Office.

Key responsibilities:

  1. Act as the first point of contact for visitors, parents and pupils, ensuring a warm professional reception service while upholding safeguarding protocols, including accurate visitor sign-in procedures.

  2. Answer and direct phone calls, emails, and in-person queries efficiently and courteously.

  3. Maintain a visitor calendar ensuring appointments and meetings are logged. Coordinate room booking, catering and hospitality, parking, and any other logistical requirements.

  4. Maintain the pupil register by recording daily attendance, absences, and punctuality, and associated tasks, ensuring compliance is followed.

  5. Support administrative tasks such as photocopying, filing, and data entry.

  6. Monitor and replenish office supplies. Procurement of stationery and supplies for various departments.

  7. Responsibilities are subject to change and may include other responsibilities as needed to meet the objectives of the School Office.

General

  1. Health & Safety - You have a legal duty to take reasonable care of your own health and safety and that of others and you are expected to be familiar with, and adhere to, St Peter's School's Health and Safety policy.

  2. School values – You have a duty to ensure your work, communication and approach conforms to the school's core values and mission. You will need to be aware and comply with school rules, policies and procedures at all times including, but not limited to, those relating to safeguarding, conduct, equality and data protection.

St Peter's School strives to be diverse and inclusive. We encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the school. The school is committed to providing equal opportunity to all employees and pupils. This means that employees are treated fairly, irrespective of sexual orientation, ethnic origin, religion, disability, age, gender, marital status or other reason. The post holder is expected to always comply with the provisions set out in law and the St Peter's policies on equality and diversity. The school is committed to promoting a diverse and inclusive community – a place where we can all be ourselves and succeed on merit.

Note: This job description is not intended to be a comprehensive list of duties and responsibilities associated with the post. The post holder will be expected to comply with any reasonable request to undertake work of a similar level that is not specified in this job description. This job description may be amended at any time.

Job Types: Full-time, Permanent

Pay: £21,165.00 per year

Work Location: In person

Reference ID: Office Administrator

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