Assistant, Client Events

Global leading law firm Dechert is seeking an Apprentice Events Assistant to support the Associate Director and Senior Specialist in delivering the logistical and operational aspects of the firm's client events program. This role offers an exciting opportunity to contribute to the planning and execution of high-quality events that align with the firm's global standards.

Job Description

ESSENTIAL JOB FUNCTIONS:

• Assist in preparing event-related materials such as handouts, signage, and badges, and liaise with the facilities team to ensure timely production.
• Provide logistical support at in-person events and sponsorships, including setup, de-rigging, and on-site staffing.
• Coordinate room bookings, catering, equipment needs, and draft event run sheets.
• Update, draft and distribute event e-invitations and confirmation emails using the firm's email management system "Vuture" to manage RSVPs, send reminders, and dispatch post-event follow-ups.
• Create artwork for invitations, signage and branded assets in Canva.
• Prepare consignments by collating items, packing, organizing dispatch, and coordinating shipping with the facilities team.
• Research new event ideas and identify suitable venues. Update internal guides.
• Manage room reservations using the "Condeco" system.
• Publish event details on the firm's website using the firm's content management system (AEM: Adobe Experience Manager).
• Update the "Events Hub" calendar with holidays, meetings, and other events, including ad hoc revisions.
• Assist in updating ROI statistics in the "Events Hub" under the supervision of the Associate Director.
• Utilize CRM to create event mailing folders, track responses, update records, manage RSVP and attendee statuses, print labels, badges, and place cards, and export reports into Excel for distribution.
• Coordinate purchase and distribution of speaker gifts as required.
• Support team with event supplies and branded SWAG orders and inventory tracking.
• Support strategic firm initiatives e.g. D&I, Innovation and Pro Bono events as required.
• Perform additional tasks as required to support the events team.

Essential Knowledge, Skills, Abilities and Other Job-Related Competencies:

• Excellent organizational skills and the ability to prioritize tasks and multitask effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Flexible and accommodating attitude, with a willingness to work outside regular office hours as needed.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Comfortable navigating and mastering new tools, technologies and platforms.
• Commitment to delivering exceptional internal and external client service.
• Strong oral and written communication skills, including good grammar, vocabulary, and reading comprehension.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Capacity to learn and adapt to new skills as required.
• Ability to work independently while also being a collaborative team player in a dynamic environment.

Additional Job Description

PHYSICAL EFFORT / WORK CONDITIONS

For Other Non-Exempt Staff (e.g., in Finance, Marketing, etc.)

• This position operates in a professional office environment which is generally free of hazards and exposure to adverse environmental conditions.
• This position requires regular attendance on-site at a Dechert location.
• This position routinely operates standard office equipment such as computers, phones, photocopy machines, fax machines and filing cabinets, and requires frequent communication with the firm's employees and partners as well as third parties.
• This position is mainly sedentary.  Primary functions require sufficient physical ability and mobility to work in an office setting; to read, sit and type for sustained periods of time; to walk, stand, reach and bend; to open and close filing cabinets and access and retrieve materials in file rooms; to lift, carry and move files or other items of light to moderate weight; to operate equipment requiring repetitive hand movement and fine coordination; and to verbally communicate to exchange information.
• This position requires a normal audio range, with or without correction. It also requires the normal visual range, with or without correction. Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Location(s)

London, England

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination.  The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual's race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.

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