Finance and Facilities Officer

Job Summary

To support the charity's Finance Manager by assisting with the day-to-day financial processes and overseeing the maintenance, safety, and functionality of our charity's office premises and land holdings. The role ensures sound financial administration and provides a safe, efficient working environment for staff and volunteers.

Join our friendly and dedicated team at our RFS office base near Banbury, Oxfordshire and play your part to help protect trees and woodlands in England, Wales and Northern Ireland.

About the RFS

For nearly 150 years, the RFS has dedicated itself to sharing knowledge on the art and science of woodland management so that the accumulated wisdom and experience of landowners, foresters, arborists and others is transferred from one generation to another. You can find out more about the RFS on our website

Transparency, honesty and equity are really important for our small team. Everyone is supported and valued for the important role they play in our charity. We are striving for diversity in the Forestry Sector.

Key Responsibilities:

Finance Duties:

• Assist with processing financial transactions, including income, payments, and expenses.
• Maintain accurate and up-to-date financial records using Sage accounting software.
• Assist in the preparation of budgets.
• Support monthly and year-end reporting.
• Ensure compliance with financial policies, charity accounting standards, and donor/fundraising requirements.
• Assist with payroll, pensions, and HMRC submissions.

Facilities Duties:

• Oversee the maintenance and safety of the charity's premises and land holdings.
• Lead with the onboarding of new staff, arranging IT equipment as required.
• Manage service contracts, utilities, and repairs, liaising with contractors and suppliers.
• Serve as the first point of contact for IT-related issues and coordinate with the outsourced IT support provider to ensure timely resolution.
• Maintain asset registers and facility-related documentation.
• Support with insurance, lease agreements, and compliance-related tasks.

Other Duties:

• Keep up to date digital records.
• Assist in developing and reviewing finance and facilities policies and procedures.
• Keep oversight of the charity's policies and procedures and work with other staff to keep them up to date.
• Provide general administrative support to the wider HQ team as needed. This includes taking minutes at Board and Council meetings.

Person Specification:

Essential:

• Experience in finance administration, ideally in a charity or non-profit.
• Familiarity with accounting software and/or MS Excel.
• Basic understanding of facilities or premises management.
• Strong organisational skills and attention to detail.
• Ability to work proactively and solve problems.

· Have good time management and excellent organisational skills.

· Friendly and approachable.

Desirable:

• Knowledge of charity accounting principles.
• Experience managing contracts and service providers.
• Health & Safety or First Aid certification.
• Experience working with volunteers and community groups.
• Experience of keeping website information up-to-date.
• A full UK driving licence (access to a car would be an advantage due to the remote location of our office).
• Willingness to travel with occasional nights away from home.

Reports to:

Finance Manager

Location:

The Royal Forestry Society, The Hay Barns, Home Farm Drive, Upton, Banbury, OX15 6HU. This is an office-based role. You will also be required to attend 2-3 meetings a year to take minutes either in London or at a location near to one of our woodlands.

Working Hours:

Part-time 21 hours over ideally 3 days per week to be agreed, however this could be negotiable to be worked over 4-5 days for the right applicant.

Salary:

Part-time, 21 hours a week; £15,000 equivalent to £25,000 FTE

To apply for this role, please email a CV and covering letter to Dawn Dewhurst, RFS Finance Manager at Please note, we are unable to consider postal applications. If you would like to make an appointment for an informal chat about the role please contact

The closing date for applications is Midnight on Sunday 25th January 2026. Interviews will be held on Wednesday 4th February 2026 at the Royal Forestry Society HQ, The Hay Barns, Home Farm Drive, Upton Estate, Banbury, OX15 6HU.

Job Types: Part-time, Permanent

Pay: £15,000.00 per year

Expected hours: 21 per week

Benefits:

• Casual dress
• Company pension
• Employee mentoring programme
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay

Ability to commute/relocate:

• Banbury OX15 6HU: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person