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Office & Facilities Assistant

2 weeks ago

Banbury, United Kingdom Plus One Full time

Please note: a driving license/own transport is essential as there will be occasional travel to their site in Malvern (generally once per month) _

**Main Responsibilities**:

- General upkeep of all workspaces and buildings to ensure areas are kept clean/tidy, without trip hazards and report any issues where necessary.
- Correct allocation of first aiders & fire wardens, including carrying out drills & reporting results, while ensuring all fully compliant for each area of the business.
- Ensure that there is a H&S risk awareness and maintained within the business that is related to the building and facilities and share advise accordingly.
- Coordination and administration of the Health & Safety meetings, ensuring all actions from previous are completed and update output on communication boards including site risk assessments.
- Creation of H&S reports on a monthly basis including accidents etc.
- Storage of internal & external H&S policies, documentations and roll out as necessary.
- Conducting Annual review of the policy procedures in collaboration with Senior Management Team.
- Work within budget set for best prices on regular products / services required.
- Report all facilities costings of maintenance and services on a monthly basis.
- Assessing current suppliers' performance, costings and quality and bring new suppliers in as and when required.
- Coordinate activities with external and sub-contractors.
- First point of contact for any facilities queries/emergencies and resolve issues swiftly & autonomously.

**Key Skills & Experience**:

- NEBOSH safety course / COSHH Awareness trained / IOSH Managing Safety / First aid trained / Fire Marshal trained all desirable.
- Competent with Microsoft Office Packages (Word, Excel, PowerPoint)
- Proactivity and initiative - ability to work alone with mínimal supervision.
- A personable approach with excellent communication skills (verbal and written)
- Excellent organisational skills.
- Practical approach to problem solving.
- Confidentiality and integrity.
- Flexibility and the ability to respond well to changes and work to tight deadlines.
- Meticulous approach and a high level of accuracy, demonstrating strong attention to detail.