EA to Gallery Owner

Direct message the job poster from Alchemy Global Talent SolutionsTalent Alchemist at Alchemy Global Talent SolutionsAt Alchemy we are seeking an organised and proactive Executive Assistant to support the Gallery Owner at a renowned bluechip gallery in London. This is a pivotal role that involves providing exceptional administrative support, managing a variety of tasks, and ensuring smooth operations of the gallery.Key Responsibilities:Provide high-level administrative assistance to the Gallery Owner, including calendar management, scheduling meetings, and prioritising tasks.Coordinate travel arrangements, including booking flights, accommodation, and organising itineraries for the Gallery Owner, artists, and VIP clients.Manage all communications on behalf of the Gallery Owner, including email, phone calls, and correspondence, ensuring timely responses and maintaining confidentiality.Organise gallery exhibitions, private viewings, and special events, liaising with clients, artists, and external suppliers.Assist with art sales management, tracking inventory, and preparing related documentation.Prepare reports, presentations, and materials for meetings with clients, collectors, and other stakeholders.Serve as a liaison between the Gallery Owner and the gallery team, ensuring clear and effective communication.Conduct research on potential clients, artists, and art market trends to support gallery strategies and operations.Manage VIP client relations, ensuring a personalised experience for collectors, curators, and investors.Oversee day-to-day office management, including handling administrative tasks, maintaining gallery files, and organising office supplies.Assist with financial administration, including invoicing, budget tracking, and liaising with accounting teams.Skills & Qualifications:Minimum of 5 years’ experience as an executive assistant, preferably in a high-end art gallery, museum, or similar environment.Exceptional organisational skills and the ability to multitask and manage competing priorities.Strong written and verbal communication skills.Proficient in Microsoft Office Suite and office management software.Experience with CRM systems, databases, and scheduling tools.High level of discretion and confidentiality when handling sensitive information.A genuine passion for the arts, with an understanding of the gallery’s exhibitions and artists.Ability to work independently, take initiative, and approach problems with creative solutions.Strong interpersonal skills with the ability to engage with high-net-worth clients and stakeholders.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionArt/CreativeIndustriesArtists and WritersReferrals increase your chances of interviewing at Alchemy Global Talent Solutions by 2xGet notified about new Executive Assistant jobs in London Area, United Kingdom.London, England, United Kingdom 3 months agoGreater London, England, United Kingdom 6 days agoLondon, England, United Kingdom 1 week agoLondon, England, United Kingdom 5 days agoExecutive Assistant , Amazon Global Sales- UKILondon, England, United Kingdom 2 weeks agoLondon, England, United Kingdom 1 day agoLondon, England, United Kingdom 1 week agoLondon, England, United Kingdom 3 days agoLondon, England, United Kingdom 2 weeks agoExecutive Assistant to Marketing, Product & Growth VPLondon, England, United Kingdom 1 week agoLondon, England, United Kingdom 1 month agoTilbury, England, United Kingdom 3 days agoCity Of London, England, United Kingdom 3 days agoExecutive Assistant - Part Time - 12 month assignmentColchester, England, United Kingdom 3 weeks agoLondon, England, United Kingdom 2 weeks agoSenior Executive Assistant For Managing Partner of a Hedge FundLondon, England, United Kingdom 5 days agoExecutive Assistant for maternity cover (12months)Hammersmith, England, United Kingdom 2 weeks agoLondon, England, United Kingdom 6 days agoLondon, England, United Kingdom 1 week agoExecutive Assistant, Tech (10 months contract, Bangkok based)London, England, United Kingdom 1 week agoExecutive Assistant (EA) to RL and ME Hospital Executives Barts Health NHS TrustLondon, England, United Kingdom 2 weeks agoExecutive Assistant to the General CounselLondon, England, United Kingdom 4 days agoWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr