Lead Contract Support Administrator

Join to apply for the Lead Contract Support Administrator role at Integral UK Ltd3 days ago Be among the first 25 applicantsJoin to apply for the Lead Contract Support Administrator role at Integral UK LtdRole PurposeThe concept of the position is to provide full administrative support to the on-site team, ensuring the smooth running of the office systems, which includes the day-to-day engineering function as well as financial aspect of the site.Lead Contract AdministratorRole PurposeThe concept of the position is to provide full administrative support to the on-site team, ensuring the smooth running of the office systems, which includes the day-to-day engineering function as well as financial aspect of the site.This role requires a ‘can-do’ attitude as the position can be extremely varied and hands-on. Close liaison between the PPM/Scheduler, Account Manager, Technical Manager, Engineers, and client is essential within this team.General administration will include keeping updated systems including finance documentation, Budgetary Control Documentation, planned maintenance sheets, day to day correspondence, etc.Various ad-hoc projects will also arise, and ownership will also be the responsibility of the Senior Administrator, to provide day to day help on the financial aspects of the account to the Account Manager.Main Duties & ResponsibilitiesProduction of quotes relating to extra works for the client, following through the administration process to obtain client purchase ordersRaising job numbers and purchase orders on the Vixen system, ensuring all information is fully detailed, documented, and correctKeep an updated filing system of PO’s, delivery notes, quotes, service sheets, etc which must be clearly documented for invoicing purposesKeep the HR system updated on staff absences / illnessesOn a regular basis conducting invoicing for extra to contract works ensuring the information is correct and inline with the customer purchase ordersOn a monthly basis ensuring the main contract invoicing is raised in time to meet the month end deadlinesOn a weekly basis produce and manage the works in progress reports (WIP) in conjunction with the Account ManagerOn a regular basis prepare and develop financial reports for the Account ManagerOn a monthly basis, ensure the Engineers have the correct job numbers and information for any extra works on their timesheets, plus any expense claimsProvide general administrative support to the site team and client which may include typing correspondence, production of spreadsheets, etc and general assistance when required for the Account ManagerEnsure the completion of records/forms to comply with QA processes, such as timesheets, absence/sickness forms and holiday requestsMonthly input of timesheets.Upkeep of site-based training logsOther ad-hoc duties including ordering stationery, general supplies and uniform whenever requiredSourcing shift cover for holidays and sickness in line with the contractual obligationsAbility to gain the best from other employeesAbility to delegate tasks and follow up for a timely completionAbility to take minutes from meetings with the client and employeesSkillsAbility to communicate with the clients and Engineers, at all levelsAbility to stay calm during major incidents and relay accurate information to the Account Manager and/or Technical ManagerAbility to work with finances at a high levelGood Supervisory SkillsKnowledgeWorking knowledge of Microsoft Office, including Word, Excel, and OutlookExperience of using a facilities-based system, preferably MaximoIdeally a minimum of four years’ experience within facilities management/building servicesFinancial / Procurement knowledgePersonal AttributesReliable and conscientiousMethodical in their approach to multiple tasks (able to prioritise)Time management skillsSeniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeContractJob functionJob functionManagement and ManufacturingIndustriesFacilities ServicesReferrals increase your chances of interviewing at Integral UK Ltd by 2xGet notified about new Contract Administrator jobs in Warrington, England, United Kingdom.Trafford Park, England, United Kingdom 1 month agoManchester, England, United Kingdom 12 hours agoWirral, England, United Kingdom 3 months agoManchester, England, United Kingdom 1 week agoManchester, England, United Kingdom 23 hours agoLiverpool, England, United Kingdom 2 days agoAccrington, England, United Kingdom 1 day agoManchester, England, United Kingdom 3 days agoManchester Area, United Kingdom 3 days agoWarrington, England, United Kingdom 2 weeks agoBolton, England, United Kingdom 2 days agoManchester, England, United Kingdom 1 week agoGolborne, England, United Kingdom 1 day agoManchester, England, United Kingdom 1 week agoManchester, England, United Kingdom 20 hours agoManchester, England, United Kingdom 1 week agoRuncorn, England, United Kingdom 2 weeks agoManchester, England, United Kingdom 1 week agoManchester, England, United Kingdom 1 week agoGolborne, England, United Kingdom 1 week agoManchester, England, United Kingdom 3 days agoTrafford Park, England, United Kingdom 1 day agoManchester, England, United Kingdom 2 weeks agoRuncorn, England, United Kingdom 3 weeks agoManchester, England, United Kingdom 1 week agoKnutsford, England, United Kingdom 1 day agoManchester, England, United Kingdom 1 day agoStretford, England, United Kingdom 3 weeks agoChester, England, United Kingdom 1 month agoManchester, England, United Kingdom 1 week agoAdlington, England, United Kingdom 1 week agoWe’re unlocking community knowledge in a new way. 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