Administrative Assistant

Are you a self-starting, organised and level-headed person with a flair for administration? Sheffield Cathedral is seeking an Administrative Assistant to support the portfolio held by the Canon Missioner and Prior of the Community of St Paulinus. This portfolio covers large aspects of mission and ministry of the Cathedral and is currently expanding as the Cathedral positions itself as a resourcing church for contextual mission and spiritual formation. Working closely with the Canon Missioner and Prior of the Community of St Paulinus, you will manage the administration of this team, including diary, communications and logistics support. This vital role will free the Canon Missioner and the Mission Team to concentrate on other strategic and operations functions. How to Apply Closing date : 10 am, Monday 8 December 2025 Shortlisting : 10 December 2025 Interviews (including a skills-based task) : 16 December 2025 For the complete jobpack and information visit our website JOB TITLE : Administrative Assistant (Mission) REPORTS TO : The Canon Missioner and Prior of the Community of St Paulinus SALARY : £12,859 p.a. (£25,718 p.a. FTE) HOURS : 20 hours per week, worked across 4-5 days, with possibilities for flexible and hybrid working (where these do not interfere with the responsibilities of the role) DUTIES & RESPONSIBILITIES Mission Team and Resourcing Church Project Administration Extensive, contextual and sensitive management of the Canon Missioner / Prior’s diary, appointments and duties Triaging, redirecting or answering post, telephone and email on behalf of the Prior and Community of St Paulinus, including consulting with them and others regarding appropriate responses where necessary Setting up meetings as required, managing room bookings or online invitations, maintaining effective follow-up systems for actions from appointments and meetings Assembling committee and meeting papers electronically or in hard copy as required, including obtaining briefings from other staff where needed Working closely with the Community of St Paulinus to support the management of key relationships Arranging to welcome visitors at the Cathedral, including occasional provision of refreshments. Act as a point of contact for the Canon Missioner / Prior (and the CsP) when they are off site or on leave Draft papers, letters and other materials for the use of the CsP and Mission Team. Manage travel arrangements, booking travel and accommodation as required Maintaining an effective filing system (paper and electronic i.e. using shared drives) and liaising with relevant parties about record keeping Minute taking (occasional) for the Mission Team and (from time to time) other meetings chaired by the CsP Ensure CsP and resourcing church / mission operations are accurately reflected in the Cathedral diary, feeding into the diary meeting General Duties Comply with all Cathedral policies. Carry out any reasonable request from the senior leadership / management team that falls within the capabilities and capacity of the role. Answer telephone and meet and greet visitors as required. Assist with other administrative duties, where time permits, to support the smooth running of the Cathedral and to cover for absences. Maintain a healthy and safe environment for yourself, colleagues and visitors – reporting and dealing with any hazards as necessary. PERSON SPECIFICATION Qualifications / Training : A professional qualification or equivalent demonstrable experience as an Administrator, Executive Assistant or comparable role Experience At least 3 years’ experience as a personal or administrative assistant (or comparable role) working in a fast-paced environment. Experience of the Church of England, its structure and operations Creating, editing and managing documents, briefing, presentations and reports to a high standard and for a wide range of events Experience of supporting clergy and / or senior stakeholders in a Church or charity context Extensive experience of effectively communicating with internal and external stakeholders Comprehensive diary management for senior executives Knowledge and Understanding Working knowledge of GDPR requirements for safe keeping of records and sharing date Desirable : Experience of supporting clergy and / or senior stakeholders in a Church or charity context, understanding of the Christian faith and the mission of the Church Skills and Abilities Excellent communication, administration, time management and prioritization skills Proficient IT skills especially with Microsoft Word, Excel and Powerpoint Strong interpersonal and teamworking skills Excellent attention to detail Ability to self-manage and work independently and flexibly High levels of critical thinking, resilience, adaptability, and initiative Desirable : Familiarity with budgeting and finance systems, project management skills Personal Attributes Highly organised, self-motivated and flexible Commitment to diversity, inclusion and justice Displays high levels of integrity, discretion and confidentiality Pro-active, remains calm under pressure and able to multi-task to meet varied deadlines. Emotionally intelligent, able to relate to others and build good working relationships Other Requirements : Commitment to safeguarding #J-18808-Ljbffr