Executive Assistant to the CEO and Leadership Team

1 week ago

London, Greater London, United Kingdom Freelancer Philippines Full time

About Us:

We're a dynamic and fast-growing marketing firm based in the heart of London, known for our creative campaigns and client-centric approach. We thrive on innovation and collaboration, and are seeking a highly organised and proactive Executive Assistant to support our visionary CEO and his leadership team (LT).

About the Role:

We are looking for a sharp, adaptable, and highly efficient Executive Assistant to provide comprehensive support to our CEO and LT. This role demands a blend of exceptional organisational skills, discretion, and the ability to anticipate needs in a fast-paced environment. You will be the linchpin of the CEO and LT's daily operations, ensuring seamless communication and efficient management of their time.

Responsibilities:

Calendar & Meeting Management: Proactively manage the CEO and LT's complex calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
Communication & Correspondence: Act as the first point of contact for the CEO and LT, screening and prioritising emails, phone calls, and correspondence. Draft and prepare presentations, reports, and other documents.

Travel & Logistics: Coordinate all aspects of travel, including flights, accommodation, ground transportation, and itineraries, ensuring seamless and efficient journeys.

Meeting Preparation & Follow-Up: Prepare agendas, take minutes, and follow up on action items from meetings, ensuring timely completion of tasks.

Expense Management: Manage the CEO and LT's expenses, ensuring accurate and timely submission of reports.

Confidentiality & Discretion: Handle sensitive information with the utmost discretion and maintain strict confidentiality.

Project Support: Assist with special projects and initiatives as needed, conducting research, gathering information, and coordinating logistics.

Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
Office Management: Assist with general office administrative tasks, ensuring a smooth and efficient workflow.

Qualifications & Skills:

Proven experience as an Executive Assistant, preferably supporting a C-level executive.
Exceptional organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.

Excellent communication and interpersonal skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and proactively, with a high degree of initiative and problem-solving skills.
Strong attention to detail and accuracy.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience in the marketing or creative industry is a plus.
Ability to work within a fast paced small firm environment.
Available working on UK office hours and beyond if applicable.

What We Offer:

A dynamic and creative work from home environment.
Opportunity to work closely with the CEO and leadership team.
Competitive salary and benefits package.
Opportunity for professional growth and development.

To Apply:

Please submit your CV and a cover letter outlining your relevant experience and why you are the ideal candidate for this role.

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